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CANYONVILLE CITY COUNCIL

MEETING MINUTES

REGULAR SESSION 7:00 P.M.

Tuesday, January 20, 2015

REGULAR SESSION

 

I.                CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

 

Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

     

II.        SPECIAL MATTERS

           

1.      Presentation of  Plaques for Years of Service

Administrator Evans presented Mayor Deaton, Councilor Parker and Councilor Barton each with a plaque of appreciation for their many years of service on the City Council.

 

2.      Administer Oath of Office to Newly Elected Officals

Administrator Evans administered the Oath of Office to newly elected Mayor Jake Young, Councilors Dawn Russ, Michael Boye’, and Buddy Kovachy. 

 

3.      Appointment of Council President

Mayor Young asked Councilor Braudt if he is willing to continue to serve as Council President. 

           

Councilor Kovachy moved, and Councilor Loomis seconded a motion to appoint Councilor Braudt as 2015 Council President.  All voted “yes”.  The motion carried.

 

III.       ROLL CALL:

 

COUNCIL PRESENT:    Mayor Young,Councilors Boye’, Braudt, Coleman, Kovachy, Loomis, and Russ.

COUNCIL ABSENT:      None.

STAFF PRESENT:         Administrator/Recorder Evans, Public Works Superintendent Lakey, and Finance Deputy Recorder Bennett.

STAFF ABSENT:           None.

 

IV.       AGENDA REVIEW AND/OR ADDITIONS:

 

            None

           

IV.       PUBLIC COMMENT:

 

          South Umpqua School Superintendent Steve Kelly handed out to council a SUSD newsletter showing many of the classes they are now offering through Umpqua Community College, Linn Benton CC, Lane CC, Klamath CC, Portland CC, and TVCC.  He was very happy to share that the total number of college credits earned by students raised from 73 credits in 2011 to 300 credits in 2014.  There will also be a meeting at the SUHS library at 6:30 pm on the 1st Wednesday in February and March.  The meetings are for the school board to receive community conversation for the consideration of a facilities bond.  They are trying to develop a plan and to see what the community needs are.  The school board will be presenting  some of their preliminary ideas to the community at the same time.

 

V.        CONSENT CALENDAR:

 

1.      Approval of Regular Session Minutes for 12-15-14

 

Councilor Loomis moved, Councilor Kovachy seconded a motion to approve the regular session minutes from the December 15, 2014, meeting.. 

All voted “yes”.  The motion carried.

 

2.      Financial Reports

 

Councilor Braudt moved, Councilor Loomis seconded a motion to approve the financial reports. 

All voted “yes”.  The motion carried.

 

VI.       PUBLIC HEARINGS:

           

1.      Comprehensive Plan amendment, zone change, urban growth boundary adjustment and annexation application for Falk Estates.  Subject property is immediately adjacent to the easterly city limits on Tiller Trail Highway

 

This public hearing is being continued to the March 16, 2015 meeting.

 

VII.      COUNCIL BUSINESS:

 

1.      Library Advisory Board Application.

 

Canyonville Librarian Carol Hilderbrand asked the Council to appoint Linda Joyce to the open position on the Canyonville Library Advisory Board.  She feels that Linda knows the library well and understands the challenges that lie ahead.

 

Councilor Kovachy moved, Councilor Loomis seconded a motion to appoint Linda Joyce to the Canyonville Library Advisory Board for a term ending 12/31/2018.  All voted “yes”.  The motion carried.

 

2.      Overview of the City’s sewer plant upgrade project.

 

Since there are new councilors and a new mayor Administrator Evans asked City Engineer, Steve Majors, to review the steps the previous council went through to get to the current stage of the wastewater treatment plant upgrade.  Steve covered the the completion of the wastewater master plan, preliminary design process for the project, obtaining phase I funding, adoption of a 5-year sewer rate increase schedule, and that we are close to completion of phase I construction.

 

VIII.    REPORTS:

 

1.      SHERIFF’S REPORT

 

Sergeant Bean reported to the Council that as of last month the Sheriff’s Department had received 285 calls for services in Canyonville, of which 38 were traffic stops, 30 criminal cases, 24 arrests for identity fraud, 6 warrants, 2 DUI arrest, and 2 drug arrests. 

 

2.      SUPERINTENDENT’S REPORT

 

Public Works has one water leak to fix on Palisade.  Reynolds water reservoir is scheduled for inspection on January 26th.  Canyon Creek intake screen has been flushed three times due to organics plugging the screen.

 

The new headworks start up is scheduled for January 27th.  The smoke testing found one roof gutter draining into the sewer, two sewer laterals leaking, several outside connections leaking sewer gases between buildings and the atmosphere.  Staff will continue to do testing in order to find leaks and illegal connections.

 

3.    ADMINISTRATIVE REPORT

 

FALK ANNEXATION:  The public hearing that was scheduled for the January 14, 2015, Planning Commission meeting was continued until February 11, 2015 at the applicant’s request.  They were unable to submit all the requested information in time to meet the deadline for the January meeting.  Therefore, the public hearing scheduled before the Council for February 17, 2015 will be continued to the March 16, 2015 Council meeting.

 

The task order for Dyer Partnership to complete the water rights certification for the construction of the dam (S 61248 permit S-46155) and 300 acre feet of storage on West Fork of Canyon Creek (R-61247 Permit R-8323) has been signed by the Mayor.  The task has been assigned to Barbara Negherbon who is a certified water rights expert for Dyer Partnership.  Barbara has already begun collecting information.

 

The City received notice from USDA Rural Development that they should be notifying us in March as to the amount of the grant and loan they will be awarding for Phase II.    

 

The auditors have finished the 2013-14 fiscal year audit and will present their findings at the February Council meeting.  According to their report the City is fiscally sound and there are no significant accounting errors detected.

 

City staff will be starting on the 2015-16 budget.  There are three open budget committee positions we are advertising for. 

 

IX.       BOARDS, COMMISSIONS AND COMMITTEES

 

1.       YMCA

 

Councilor Braudt reported that there was no meeting last month and the roof replacement has been completed.

 

X.        CORRESPONDENCE/INFORMATION:

1.    Available for Inspection:

a)                Seniors Escorting Seniors – December 2014 Report

 

XI.       ANNOUNCEMENTS:

1.      Planning Commission Regular Session – Wednesday, February 11, 2015 @ 7:00 p.m.

2.      City Council Regular Session – Tuesday, February 17, 2014 @ 7:00 p.m.

 

XII.      ADJOURNMENT

There being no further business Mayor Young adjourned the meeting at 8:46 p.m.

 

Submitted by:                                                                          Approved by:

 

 

______________________________                                          ________________________________

Dawn Bennett, Finance Deputy Recorder                                Jake Young, Mayor                      
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