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CANYONVILLE CITY COUNCIL

MEETING MINUTES

REGULAR SESSION 7:00 P.M.

Monday, March 18, 2013

 

REGULAR SESSION

 

I.          CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

 

Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

     

II.        ROLL CALL:

COUNCIL PRESENT: Mayor Deaton, Councilors Braudt, Parker, Coleman, Kovachy, Loomis and Barton.

COUNCIL ABSENT:    None.

STAFF PRESENT:        Administrator/Recorder Evans and Superintendent Lakey.

STAFF ABSENT:         None.

 

III.       AGENDA REVIEW AND/OR ADDITIONS:

 

Councilor Braudt request that the DC Sheriff’s news letter be removed from the agenda under reports.  The Sheriff’s office informed the Council several months ago that they would no longer be doing a report.

 

IV.       PUBLIC COMMENT:

     

Steve Kelley, Superintendent of South Umpqua School District addressed the Council and handed out a newsletter highlighting programs for the School District.  In general he discussed the Continuous Progress program at the Tri City Elementary.  Students are assessed on their current achievement level and grouped according the achievement level instead of age or grade level.  He also announced that Umpqua Community College received a $600,000 grant to provide college classes at the High School.

 

V.        CONSENT CALENDAR:       

1.  Approval of Regular Session 2-19-13 Minutes / Special Session 2-28-13 Minutes

 

Councilor  Barton  moved, Councilor Loomis seconded a motion to approve the Regular Session 2-19-13 Minutes and 2-28-13 Special Session Minutes as written.  All voted “yes”.  The motion carried. 

 

VI.       PUBLIC HEARINGS:

     

1.  Ordinance 620 amending chapter 13.24 of the Canyonville Municipal Code by adding                             campgrounds to the sewer fees classifications.

 

Council adopted Ordinance 619 at the February 19, 2013 Council meeting.  Ordinance 619 established 3 level of Commercial classifications for sewer users and provided a list of uses which fell within each classification.  As I was sending out notices to the affected users I noticed that Stanton Park Campground has been incorrectly classified as church/school and should be classified as a campground.  The old ordinance did have a classification for campgrounds so I am not sure why Stanton Park was not placed in the category.  However, the newly adopted classifications do not list campgrounds in any of the Commercial uses category.  I spoke with the rate consultant, Steve Donovan, and we agreed that a campground/RV park should be included in the Commercial 3 category.  Ordinance 620 will add campground/RV parks to the list of Commercial 3 uses in both the inside and outside the City uses.

 

After the Ordinance is adopted I will change the classification for Stanton Park.  This will change their monthly fee from $81.85 plus consumption to $159.00 plus consumption.  It is important to note that according to Douglas County Park’s website they have 21 spaces with full hook ups, showers, restrooms and a care take unit at the park. 

 

Mayor Deaton read Ordinance 620 by title and opened the public hearing and asked if anyone wished to comment either in support or opposition to the Ordinance.  There were no public comments and the hearing was closed.

 

Councilor Braudt moved, Councilor Barton second a motion to amend the Ordinance Title to read Campground/RVs.  All voted “yes”.  The motion carried. 

 

Councilor Braudt moved, Councilor Parker second a motion to adopt Ordinance 620 amending chapter 13.24 of the Canyonville Municipal code by adding campground/RV parks to the sewer fee classifications.  All voted “yes”.  The motion carried. 

 

VII. COUNCIL BUSINESS:

     

  None

 

VIII.    REPORTS:

1.    SHERIFF’S OFFICE

Sergeant Marty Case highlighted the stats for February.

 

2.   SUPERINTENDENT’S REPORT

Superintendent Lakey highlighted his report noting the following:

·        Sewer lines were inspected with the camera and flushed on A, B, Mill, Mont and Reynolds Streets.  Herd’s trucking hauled 20,000 gallons of biosolids from the sewer treatment plant.

·        A main water line at CCA was located in anticipation of a meter installation.  Leaks were repaired at Stanton Park, Gazley Bridge, Main and Deaton Ct.  Two malfunctioning meters were repaired.

·        Reynolds Street was graveled and pot holes were filled on Hamlin and Geary St.  Two yards of rock were used to fill the right of way at B and Mill Streets.

·        Estimates have been received on the restroom fixture replacements.  The estimates were not detailed enough to compare accurately so Tony will be obtaining additional information.

 

3.    ADMINISTRATIVE REPORT

Administrator/Recorder Evans noted that:

 

·         All the required components of the Community Development Block Grant for design and sewer rate study have been completed.  We are now ready to begin financing for Phase 1.  As you may remember the financing for Phase 1 was anticipated to be:

 

Funding agency                              Requested Amount

CDBG grant                                   $1,600,000.00

Water/Wastewater loan                   $   554,700.00

City                                                $   250,000.00

Total                                              $2,404,700.00

 

After discussions with the funding agencies it was decided that the City should retain the $250,000 and apply it to the City’s funding of Phase 2 which is a larger project.  The reasoning for removing it from the Phase 1 applications is that if there is extra funding available, CDBG can award an extra $250,000 to Cities with extreme hardship.  If the City contributes $250,000.00 to Phase 1 there is no need for extra funding.  The close out of the recent grant revealed the City spent $17,300.00 less than the amount awarded so that savings can be rolled into the next CDBG grant.  There was also a reduction to the anticipated cost of construction which made the total project approximately $124,000 less than anticipated.  The final financing package is as follows:

 

Funding agency                              Requested Amount

CDBG grant                                   $1,617,300.00

Water/Wastewater loan                   $   676,300.00

Total                                              $2,293,600.00

 

The application for the loan has been completed and sent to Infra Structure Financing.  We have received a formal invitation to submit for the CDBG grant and that will be completed by March 31, 2013.

 

·        Administrator Evans advised the Council that the City has been selected by the Salmon Trout Advisory Committee to be recognized during the 2013 STEP Conference for outstanding contributions to STEP.  The conference will be held on April 6, 2013.  Free admission and a complimentary dinner is available for whomever the Council wishes to attend the conference.  However, if you bring a guest you must pay for that dinner.

 

 

Councilor Barton moved,  Councilor Braudt second a motion for the City to pick up the cost of the meal for Councilor Parker’s guest.  All voted “yes”.  The motion carried. 


 

4.   BOARDS, COMMISSIONS AND COMMITTEES

None

                                                                                         

IX.       CORRESPONDENCE/INFORMATION:

1.   In Packet:

None

2.   Available for Inspection:

a)  Seniors Escorting Seniors – February 2013 Report

b)  Canyonville Jazz Festival

 

X.        ANNOUNCEMENTS:

Planning Commission Regular Session – Wednesday, April 10, 2013 @ 7:00 p.m.

City Council Regular Session – Monday, April 15, 2013 @ 7:00 p.m.

 

XI.       ADJOURNMENT

Being no further business Mayor Deaton adjourned the meeting at 7:40 p.m.

 

 

EXECUTIVE SESSION AGENDA

 

I.          CALL TO ORDER

Mayor Deaton called the meeting to order at 7:52 p.m.

 

COUNCIL PRESENT:    Mayor Deaton, Councilors Braudt, Parker, Coleman, Kovachy, Loomis  and Barton.

COUNCIL ABSENT:     Student Councilor Webb was not present.

STAFF PRESENT:         Administrator/Recorder Evans.

STAFF ABSENT:          Superintendent Lakey was excused.

 

II.                                                         DISCUSSION:  ORS 192.660 (2) (d) To conduct deliberations with persons designated by the

governing body to carry on labor negotiations. 

 

III.                      EXECUTIVE SESSION ADJOURNMENT

Mayor Deaton adjourned the Executive Session at 10:00 p.m.

 

 

 

 

Submitted by:                                                                           Approved by:

 

 

________________________________                                                                        ________

Janelle Evans, Administrator/Recorder                                       Robert A. Deaton, Mayor         

                                                                      

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