Welcome to the
     City of Canyonville                                                   

250 N Main, Canyonville, OR 97417
                               
         541-839-4258 or 541-839-4020
Your Subtitle text

CANYONVILLE CITY COUNCIL

MEETING MINUTES

REGULAR SESSION 7:00 P.M.

Monday, June 17, 2013

 

 

REGULAR SESSION

 

I.                          CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

     

II.        ROLL CALL:

COUNCIL PRESENT:            Mayor Deaton, Councilors Braudt, Parker, Coleman, Kovachy, Loomis and Barton.

COUNCIL ABSENT:             None.

STAFF PRESENT:                 Administrator/Recorder Evans and Superintendent Lakey.

STAFF ABSENT:                  None.

 

III.       AGENDA REVIEW AND/OR ADDITIONS:

 

IV.       PUBLIC COMMENT:

          None.

 

V.        CONSENT CALENDAR:

 

1.     Approval of Regular Session 5-20-13 Minutes.

 

Councilor  Braudt  moved, Councilor  Kovachy  seconded a motion to approve the Regular Session 5-20-13 as written.  All voted “yes”.  The motion carried. 

 

VI.       PUBLIC HEARINGS:

 

            1.  Ordinance 621 to rezone Booth property:

           

The Planning Commission held a public hearing on June 12, 2013 regarding the rezone of Jim Booth’s property at 580 South Main.  At the conclusion of the public hearing the Planning Commission approved changing the zoning from Multi Family (R3) to Single Family (R1).  Since the rezone is from one residential zone to another residential zone it does not require Council approval.

             Ordinance 621 is the implementing ordinance which will document the change to the City’s zoning map. It is     
            staff’s recommendation that Council adopt the Ordinance so there is an official record of the change.

Mayor Deaton opened the public hearing and asked if there was anyone wishing to testify either in favor or opposed to the ordinance.  There were no comments.  Mayor Deaton closed the public hearing.

Councilor Braudt moved, Councilor Loomis seconded a motion to adopt Ordinance 621 authorizing the change of the zoning map to reflect the rezone of the property from Multi Family to Single Family Residential.  All voted “yes.”  The motion carried.

 

VII.     COUNCIL BUSINESS:

 

1.     U-trans bus service

 

*Upon Council consensus the agenda was reorder and U Trans bus service was moved to the end of the agenda in order to provide time for Councilor Barton to arrive from work.

 

2.     Liquor License Ken’s Sidewalk Café.

 

Doug Sales has applied for a Liquor License for limited on premises sales of alcohol for Ken’s Sidewalk Cafe.  Before the Oregon Liquor Control Commission will authorize a license the City Council must approve the application. 

 

It is staff’s recommendation that Council approve the new liquor license for Ken’s Sidewalk Café

 

Doug Sales addressed the Council and explained that they want to be able to serve beer and wine with their food to complete the dining experience.  He talked to the school principle since it is located across the street and the principle indicated he had not concerns.  Mr. Sales has operated his business in Canyonville responsibly for 8 years and they would continue to be responsible business owners.  They will operate within all the rules of the Oregon Liquor License Commission (OLCC).  He would be willing to discuss the issue with anyone who has any concerns.

 

Councilor Kovachy inquired if they would be selling liquor on the patio also and if that would be legal.  Mr. Sales responded that they do intend to allow liquor on the patio and he has discussed the issue with OLCC and it is legal.

 

Councilor Braudt moved, Councilor Coleman seconded a motion to approve the liquor license for Ken’s Sidewalk Café.  All voted “yes.” The motion carried.

3.     Resolution 611 establishing a Section 3 Plan for the CDBG Grant.

 

Councilor Barton arrived at 7:15.

The City received a $2,361,000.00 Community Development Block Grant for phase 1 construction of the sewer plant upgrade.  The grant is funded with Federal money from Housing and Urban Development so the City is required to complete a Section 3 Plan.  The purpose of the Section 3 Plan is to ensure that employment and other economic opportunities generated by HUD assisted projects shall, to the greatest extent feasible, be directed to low and very low income persons, particularly persons who are recipients of HUD assistance for housing. The Plan outlines the steps the City will take when bidding a construction or rehabilitation project to encourage contractors to utilize Section 3 companies or employees.  The plan provides for a process by which businesses can be certified for Section 3 qualifications and allows the City to give preference to those businesses provided they demonstrate the ability to complete the work.


The Plan has been written to comply with all the requirements of Section 3 of the Housing and Urban Development Act of 1968. It has been reviewed and approved by Fumi Schaadt, Infra Structure Financing for conformance to the Federal Rules.

Councilor Barton moved, Councilor Loomis seconded a motion to adopt Resolution 611 establishing a Section 3 Plan for the City.  All voted “yes.” The motion carried.

4.     Request for a stop sign at the corner of 1st Street and S. Canyon by CCA.

 

Public Works Superintendent Lakey reported that he has evaluated the request and believes that a stop sign is warranted for that location.  He has received prior requests for the same location and there have been several near accidents at the corner. The cost to install the new sign is $278.54.

Councilor Parker moved, Councilor Barton seconded a motion to approve the installation of a stop sign at the corner of 1st St. and S. Canyon by CCA. 
All voted “yes.”  The motion carried.

*U-Tran bus service

 

Mayor Deaton informed the public that there is a lot of incorrect information floating around about the bus.  He has been approached by both citizens in favor of the bus and citizens opposed. The issue tonight is whether the City wants to enter into a contract to provide one stop at City Hall for a reduced annual contribution of $1,200.00.  There will be no discussion tonight regarding a transit district.

 

It has come to the Mayor’s attention that a petition was circulated this weekend to support the bus service.  Since the petition was not submitted ahead of time so that the number of actual Canyonville citizens could be verified, that information cannot be used tonight.  The Mayor emphasized that this is a City issue since the money to support the bus comes from the City taxes.  He is concerned about all the taxpayers in Canyonville and spending their tax dollars appropriately.

 

Mayor Deaton stated he has spent a lot of time thinking about this issue and if there is a way to unite the Council.  He is proposing that the City enter into the 1 year agreement with the stipulation that they get a report at the end of the first quarter that lists the number of people riding the bus (not trips) and the addresses of the people utilizing the bus.  That way the Council can determine if it is actually the citizens of Canyonville utilizing the service.  If the report indicates the usage is not Canyonville citizens then the City would terminate the contract.  He would like to see at least 10 people per quarter.

 

Councilor Coleman moved, Councilor Braudt seconded a motion to enter into an agreement with U Trans in the amount of $1200.00 for a year with the stipulation that U Trans provide a quarterly report that gives the number of people riding the bus and includes names and addresses.

*Motion was amended later in the meeting.

 

Councilor Parker wanted to know if we should establish the number of people per run instead of per quarter.  The last report we got from U Trans equated to 1.2 persons per run.

 

Mayor Deaton also noted that his other concern is that the County uses tax dollars to support U Trans and supposedly pays for the citizens in the County to have the service.  However, citizens of Canyonville also pay a County tax and if City tax money is used to support the bus service they are actually paying twice.  It is a double tax for the Citizens of Canyonville.

 

Councilor Coleman declared that people who need the bus deserve to have the service. 

 

Councilor Kovachy asked if the $1,200.00 was only for one year and what if they want the original amount which was a lot more later.  He also expressed concern over the formation of a transit district and what the taxing mechanism would be.

 

Councilor Parker stated that the last report the City got on the bus was an average of 1.2 riders per trip and he is not interested in spending $1,200.00 due to the low ridership.

 

Mayor Deaton informed the public that the Council would take testimony from anyone who signed up to speak.  The testimony will be limited to 3 minutes and must be issue-based.  No personal remarks will be tolerated.

 

Carol Hilderbrand, Douglas County Librarian, spoke regarding the issues she sees with library patrons.  She knows several students who lost their financial aid for college when the City stopped the bus last year.  These students depended on the bus to get to college.  There are also a number of unemployed people who come to the library that could possibly find work in Roseburg but they either don’t have a car or don’t have the money for insurance.  If the City made a firm commitment to providing stable bus service she believes the ridership would increase.  She is in support of the bus and offered a donation of $200.00.

 

Michelle McClellan, 163 Lower Court Lane, testified that she uses the bus daily and there are two other people in her family that also use the bus.  Having a stop at City Hall would help the people from the south end of town who use the bus.  It is a long walk to 7 Feathers.

 

Joanne Gordon, 452 N. Main, commented that she agrees with the Council’s desire to see reports but she believes the ridership will grow as time moves on.  She urged the Council to give it sufficient time to grow.

 

Javelin Ormond, 503 S. Main, commented that a bus service is a good plus for the community.  His father was concerned about bus service when he moved here.  He wanted to live somewhere he could take the bus to get around if necessary.  Mr. Ormond suggested that the Council send out a survey in the water bills to see how most citizens felt about the bus.  He feels ridership will grow when people become more aware of the service.

 

Jake Young, Box 733, Canyonville, stated that Council should do something positive for the citizens of Canyonville.  He doesn’t complain when sewer rate goes up and the bus would be good for the citizens.

 

Mayor Deaton commented that there are a lot of citizens present that are for the bus.  However, he hears from just as many citizens in opposition.  They don’t want him to use their name because they don’t want to take on the community.

 

Brian Shankle, Canyonville, explained that he has to get to Roseburg for the dentist and eye doctor.  He has had to cancel his appointments before because no one could drive him.  If there was a bus he would be able to utilize it.

 

Jim Siegel, 171 Ecklund Street, agreed with Javelin Ormond’s idea of taking a poll of the citizens.  He believes it should be the citizens choice.

 

Jim Flex, U Trans, spoke about the change in management at U Trans.  He feels the new management would provide the requested reports.  Each bus is now equipped with a camera and GPS so it would be easier for them to provide more detailed information.

 

Theresa McCabe said she works in Myrtle Creek.  Her concern would be if the Council was going to use the first quarter to decide the ridership it will be low.  The ridership is always lower in the summer.  She would like Council to consider using a different quarter.

 

Mayor Deaton informed the public that there are other options for getting to doctor appointments.  Seniors Escorting Seniors will pick you up right at your door and now they are partnering with Dial-a-Ride which provides services to all ages.

 

Councilor Braudt commented that he feels it is the City’s job to provide services for the Community.  He is in favor of the bus service and will vote for it.  If the service is going to grow it has to start somewhere.

 

Councilor Kovachy voiced his concern about future funding and that the $1,200 is a bandage.  Later they will want a taxing district.

 

Mayor Deaton responded that the proposed contract says the City will not automatically be included in the district.

 

Councilor Parker added that the City should have a vote in a special election rather than a survey.

 

Councilor Braudt reminded everyone that there is a motion on the table. 

 

Mayor Deaton asked again what the Council thought would be a reasonable goal for the ridership.  Councilor Parker stated he thought it should be 5 riders per trip.  Mayor Deaton suggested 5 people per day. 

 

Councilor Braudt remarked that it would be better to give them until the second the first quarter and quarter to meet the ridership goal since the first quarter would be in the summer. He suggested giving it a half-year trial with the requested report due ridership goal to be met in second quarter.

 

Councilor Coleman amended her motion and Councilor Braudt second the amendment to grant a one- year contract at $1,200.00, a quarterly report must be submitted that indicates the name and address of the rider, a goal of 10 individual Canyonville citizens must be reached by the end of the second quarter or the contract will be terminated.  Councilors Braudt, Coleman and Mayor Deaton voted in favor.  Councilors Kovachy, Parker, Loomis and Barton opposed.  Motion failed.

 

VIII.    REPORTS:

 

1.     SHERIFF’S OFFICE

a)     Sergeant Marty Case highlighted the stats for January and February.  They have a new reporting system so they are behind on the stats.  He also highlighted the calls they have been on for May. As the weather gets hotter there is more alcohol consumed which increases their calls.  Sergeant Case also reminded the public that they need to take extra precautions when going on vacation.  They should make arrangements with neighbors to watch their house while they are gone and not announce to everyone they are going on vacation.

 

2.     SUPERINTENDENT’S REPORT

 

Superintendent Lakey highlighted his report noting the following:

 

·       The guys have been doing a good job operating the sewer plant and keeping everything in compliance.

·       The summer worker has been doing a great job.  He has been really busy cutting brush and grass on the right of ways.

·       Things seem to have settled down at the Park.  There have been no skate boarders lately and no vandalism.

·       Preliminary findings from the Or-OSHA consultation are the City is doing very well with our safety plan.

 

 

3.     ADMINISTRATIVE REPORT

 

Administrator/Recorder Evans noted that:

 

·       Several land use applications have been submitted.  In July the Planning Commission will hold a hearing on the construction of a maintenance building in Knoll Terrace.  The Falk annexation, urban growth boundary adjustment and rezone will probably be in August.

·       New sewer rates went into effect on June 15, 2013

·       Community Development Block Grant has been signed.  After the state signs the agreement the City will need to work on amended task orders for the grant administrator and engineer.

·       Park is really busy.  Almost all the weekends are already reserved.

·       Budget has been completed and sent to the County.

 

4.     BOARDS, COMMISSIONS AND COMMITTEES

None

                                                                                   

IX.       CORRESPONDENCE/INFORMATION:

 

1.    In Packet:

None

2.    Available for Inspection:

a)               Seniors Escorting Seniors – May 2013 Report

 

X.        ANNOUNCEMENTS:

 

1.     Planning Commission Regular Session – Wednesday, July 10, 2013 @ 7:00 p.m.

2.     City Council Regular Session – Monday, July 15, 2013 @ 7:00 p.m.

3.   Community Meet and Greet

 

 Councilor Coleman informed the Council that the School District will be holding a meet and greet for the two new administrators on July 20th from 8:00 a.m. to 12 noon at the South Umpqua High School.  There will also be a work party with a BBQ lunch at noon.

 

XI.       ADJOURNMENT

There being no further business Mayor Deaton adjourned the meeting at  9:30 p.m.

 

 

Submitted by:                                                                           Approved by:

 

 

______________________________                                    ________________________________

Janelle Evans, Administrator/Recorder                                  Robert A. Deaton, Mayor    

                                                                            

            
                    
Website Builder