Welcome to the
     City of Canyonville                                                   

250 N Main, Canyonville, OR 97417
                               
         541-839-4258 or 541-839-4020
Your Subtitle text

CANYONVILLE PLANNING COMMISSION MINUTES

REGULAR SESSION

September 2, 2010

 

I.                               Call to Order and Pledge of Allegiance:

Chairman Sato called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

II.              Roll Call:

COMMISSION PRESENT:      Chairman Sato, Commissioners Murphy, Curtiss, Campbell, Hill, Weigel, and Emory.

COMMISSION ABSENT:        None

STAFF PRESENT:                   Administrator/Recorder Janelle Evans, Administrative Assistant Rebecca Lawson.

STAFF ABSENT:                     Superintendent Tony Lakey were excused.

 

III.             Agenda Review/Additions:

            None

 

IV.             Approval of Minutes –
1.      Regular Session 8-5-10

Commissioner Hill moved, Commissioner Emory seconded a motion to approve the minutes of the

8-5-10 meeting as written.  All voted “yes”.  The motion carried.

2.      Regular Session 8-12-10

Commissioner Hill moved, Commissioner Emory seconded a motion to approve the minutes of the

 8-12-10 meeting with the addition of Commissioner Weigel as being present. All voted “yes”.  The motion carried.

V.               Special Matters:

            None

 

VI.             Public Hearings:

 

                           *     Chairman Sato stated the procedure for the Public Hearings would be:

              Staff Report

               Applicant’s Testimony

              Those who wish to speak in favor

              Those who wish to speak in opposition

              Applicant’s Rebuttal

              Reports from other Public agencies

 

1.      Boundary Line Adjustment / Darrel Brown

 

*    Chairman Sato opened the Public Hearing on the Boundary Line Adjustment/Darrel Brown.

 

                          *     Chairman Sato asked if any Commissioner wished to disqualify his or herself for any

                                 personal or financial interest in this matter or report any ex-parte contacts.

                                 1. There were none.

 

*    Chairman Sato called for the staff report:

       1. Administrator/Recorder Evans read the hearing disclosure statement and gave a brief

           overview of the proposed Boundary Line Adjustment as per the following staff report:

 

                      

                           *     REQUEST: 

 

The applicant is requesting a change to the common property line between tax lot 4300 and tax lot 4301.  Tax lot 4300 is an undeveloped lot and tax lot 4301 is developed with a single family dwelling. The existing driveway area for the single family dwelling is actually located on a separate parcel (tax lot 4300).  The property line adjustment would incorporate the driveway area into the same lot as the single family dwelling.

 

DECISION CRITERIA AND FINDINGS: 

 

The following is a list of the decision criteria applicable to the request.  Based on their conclusions, the Commission must approve, approve with conditions, or deny the application. Conditions may be used by the Commission in order to address concerns about how the applicant will meet the criteria applicable to the request.

 

CRITERIA 1:  If the proposed adjustment is in conformity with existing city development plans and zoning and building ordinances and regulations.

 

FINDINGS:

 

1a.   The subject properties are 824 NW Frontage Rd. and the vacant lot just to the north.  The vacant lot is Tax lot 4300 which is approximately 2.22 acres in size and will be decreased to 1.97 acres after the adjustment.  The single family dwelling (824 Frontage Rd.) is located on Tax lot 4301 which is .34 acres in size and will increase to .59 acres.

 

1b.   The applicant is proposing to adjust the southerly and southwesterly property line adjacent to tax lot 4301.  Tax lot 4301 is developed with a single family dwelling and utilizes an easement area over tax lot 4300 for their driveway.  The proposed adjustment will add the driveway area to the property with the single family dwelling.

 

CRITERIA 2:  That adequate provisions have or will be made for the physical means of providing public utilities, such as water, sewer, power, telephone etc.

 

FINDINGS:

 

2a.   The current single family dwelling is already serviced by public utilities and the lot line adjustment will not require the installation of new utility services.

 

CRITERIA 3:  That streets or easements have been or will be provided for ingress and egress.

 

FINDINGS:

 

3a.   No new accesses will be required by the property line adjustment. Currently tax lot 4301 is accessed by a driveway easement across tax lot 4300. The new property line adjustment will add the driveway area to tax lot 4301 which will eliminate the need for an easement.

 

    

CRITERIA 4: The lot line adjustment does not result in the creation of any new lots.

 

FINDINGS:

 

4a.   The lot line adjustment decreases the vacant lot (4300) by approximately .25 of an acre and increases the size of tax lot 4301.  No new lots are created by the adjustment.

 

CRITERIA 5:  All resulting lots must be no more nonconforming than the original lots with respect to minimum lot area, dimensions and building setback requirements for the given zone.

 

 

FINDINGS:

 

5a.   The only lot that has any structures located on it is tax lot 4301 which has a single family dwelling. Since the lot line adjustment actually adds additional footage to the developed lot there are no setback issues.

 

5b.   Section 18.20.060 of the Canyonville Municipal Code regulates the minimum lot size and dimensions for all lots within the R1 Single Family Residential zone.  It specifically states that each lot must be a minimum of 7,500 square feet in size and have a minimum lot frontage of 75 feet.

 

5c.   Both lots are large lots and will still conform with the minimum lot area and dimensions. Tax lot 4300 will be approximately 1.97 acres and tax lot 4301 will be approximately .59 acres in size.

 

CRITERIA 6:  All adjustments will occur within a given zone and are not permitted among differing zones.

 

FINDINGS:

 

6a.   Both lots are located within the single family residential zone.

 

CRITERIA 7:  Lot line adjustments shall not alter or impede the public right-of-way or any recorded easement.

 

FINDINGS:

    

7a.   The proposed lot line adjustment will not impede the public right of way and will eliminate the need for the recorded easement.

 

FINAL DECISION:

 

Approve the lot line adjustment as presented.

 

This decision is supported by the adopted findings and justification statements which satisfied the applicable decision criteria for the lot line adjustment application.

 

*     Chairman Sato asked if anyone in the audience wished to speak in favor of the Boundary Line

       Adjustment/Darrel Brown.

        1.Raymond Brown wanted to point out that the boundary adjustment would rectify what his

           parents had always intended to do by making the driveway his sister utilizes part of her

           property.

 

*     Chairman Sato asked if anyone in the audience wished to speak in opposition of the Boundary

       Line Adjustment.

       1. There were none.

 

*    Chairman Sato closed the Public Hearing.

 

*     Chairman Sato asked if the commission had any further questions or discussion.

      1.    Chairman Sato commented that the staff report was very thorough. Commissioner Hill

             agreed.

 

Commissioner Emory moved, Commissioner Hill seconded a motion to approve the Boundary Line Adjustment/Darrel Brown. All voted “yes”. The motion carried.

 

 

2.      Conditional Use Permit / Cheo F. Tzeo – 200 Creekside Dr, Canyonville, OR   97417, Twp. 30, Rng. 05, Section 21D, TL #1108

 

*    Chairman Sato opened the Public Hearing on the Conditional Use Permit/Cheo F. Tzeo.

 

                          *     Chairman Sato asked if any Commissioner wished to disqualify his or herself for any

                                 personal or financial interest in this matter or report any ex-parte contacts.

                                 1. There were none.

 

*    Chairman Sato called for the staff report:

       1. Administrator/Recorder Evans read the hearing disclosure statement and gave a brief

           overview of the proposed Conditional Use Permit as per the following staff report:

 

Nature of Request:

The applicant is requesting the replacement of an existing wall mounted 34 square foot

sign with a new wall mounted 108 square foot sign.

 

The Canyonville Municipal code requires approval of a conditional use permit for any

 sign which is larger than thirty two square feet in area.

 

CRITERIA 1:  The site size, dimensions, location, topography and access are

adequate for the needs of the proposed use, considering the proposed building

mass, parking, traffic, noise, vibration, exhaust/emissions, light, glare, erosion,

odor, dust, visibility, safety and aesthetic considerations.

 

1a. The subject property is located within the C-1 Commercial zone.  Chapter 18.80.020 regulates

       signs within a Commercial District.  Any sign which is larger than thirty two square feet in
                         area 
must be approved by the Planning Commission.

                                   

1b. The applicant is requesting replacement of an existing wall mounted 34 square foot sign with a

        new larger wall mounted 108 square foot sign.

 

1c. According to the plot plan submitted by the applicant a sign on the East side of the hotel will

       be eliminated, a new larger sign will replace the existing sign on the west side of the hotel

       and the highway sign located on the front of the property will be replaced in order to match
                         the 
brand name change of the hotel which is located at 200 Creekside Drive, Canyonville, OR.

 

1d. The existing wall sign is within the parameters of signage area as required by Chapter

       18.80.020 B.  Due to the brand name change of the hotel, the new sign is larger in area

        than 32 square feet, thereby requiring a conditional use permit and approval from the

        Planning Commission.  

 

CRITERIA 2:  The negative impacts of the proposed use on adjacent properties

and on the public can be mitigated through application of other code standards

or other reasonable conditions of approval.

 

2a.       The adjacent properties are as follows:

            1)   Located to the South is property known as Creekside Restaurant and Truck Stop,

                  130 Creekside Rd and 0 Creekside Rd owned by the Cow Creek Band of Umpqua

                  Tribe of Indians. The property is zoned C-2 Commercial.

            2)   Located to the West is property known as 0 Creekside Rd utilized as parking area for

                  the truck stop and owned by the Cow Creek Band of Umpqua Tribe of Indians.  The

                  property is zoned C-2 Travel Commercial.

            3)   Located North is property known as 0 Creekside Rd, bare land and owned by the

                  Cow Creek Band of Umpqua Tribe of Indians.  The property is zoned C-1 

                  Commercial.

            4)   Located East is property known as US Interstate Hwy 5.

 

                         2b.      The properties surrounding the hotel are developed for commercial uses. These

                                     properties also have signage advertising businesses, some of which are larger in size

                                     than the applicant’s proposed signage.

 

                         2c.      Since the signage is wall mounted, it will not have any negative impact on vision clearance

                                    nor interface with the existing signage in the area.

           

CRITERIA 3:  All Required public facilities have adequate capacity to serve the

proposal.                                 N/A

 

*     Chairman Sato asked if anyone in the audience wished to speak in favor of the Conditional Use

       Permit/Cheo F. Tzeo

        1. Cheo F. Tzeo spoke in favor of Conditional Use Permit.

 

*     Chairman Sato asked if anyone in the audience wished to speak in opposition of the Conditional

       Use Permit/Cheo F. Tzeo

       1. There was none.

 

*    Chairman Sato closed the Public Hearing.

 

*     Chairman Sato asked if the commission had any further questions or discussion.

      1.    Chairman Sato asked if the signs for their company are already made or do they make the signs

             to specifications. Cheo F. Tzeo answered that the signs are the same for all their locations and

             they are premade.

      2.    Commissioner Weigel asked if most hotels have free standing signs and Cheo F. Tzeo said they

             do have two, but they are smaller than the signs they are replacing.

 

Commissioner Hill moved, Commissioner Curtiss seconded a motion to approve the Conditional Use

Permit/Cheo F. Tzeo. All voted “yes”. The motion carried.

 

 

 

VII.            Finding of Fact and Decision:

                    None

 

 

VIII.          Discussion and or Decision:

                  None

 

IX.             Business from the Public: 

            None

 

X.               Other Commission Business:

                  Administrator/Recorder Janelle Evans handed out memos to the Commission regarding the City Sign

                  Ordinance. She would like the Commission to look at the examples of different sign ordinances and
                  consider 
changing our ordinance because ours does not have a lot of restrictions or guidelines in it.

                 

XI.             Correspondence:

                  None

 

XII.            Announcements:

                  1.   City Council – Monday, September 20, 2010 @ 7:00 p.m.

                  2.   Planning Commission- Thursday, October 7, 2010 @ 7:00 p.m.

 

XIII.          Adjourn:

                  Being no further business, the meeting was adjourned at 7:20p.m.

 

 

 

 

SUBMITTED BY:                                                                  APPROVED BY:

 

 

_______________________________                                   _________________________

Rebecca Lawson, Administrative Assistant                           Clarence Sato, Chairman

 

Website Builder