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CANYONVILLE CITY COUNCIL

MEETING MINUTES

REGULAR SESSION 7:00 P.M.

Tuesday, January 17, 2012

 

REGULAR SESSION

 

I.               CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

 

II.            ROLL CALL:

COUNCIL PRESENT:    Mayor Deaton, Councilors Braudt, Parker, Douglas, Kovachy, Coleman and Barton**.

COUNCIL ABSENT:      None.

STAFF PRESENT:         Administrator/Recorder Evans, Deputy Recorder Beckman and Superintendent Lakey.

STAFF ABSENT:           None.

 

III.        AGENDA REVIEW AND/OR ADDITIONS:

None.

 

IV.     PUBLIC COMMENT:

Steve Kelly – SUHS Superintendent – Thanked the Council for the Proclamation Recognition for School Boards.  He further extended an invitation to the Council to attend the School Board Meeting on Wednesday, January 19th @ 6:30.  They will be serving refreshments in honor of the School Board Members.

            Doug Sales – Ken’s Sidewalk Café – 100 S Main St – Invited the Council to attend the upcoming Citizens of the Year Banquet that will be held February 18th 6:00pm @ Seven Feathers Casino.  Javelin Ormond and Jake Young will be the speakers for the event.

 

V.      CONSENT CALENDAR:       

1.      Approval of Regular Session 12-19-11 Minutes

2.   Financial Reports

                  a)   Expenses vs. Budget w/o Encumbered (2nd quarter fiscal year 2011-2012).

                  b)   Payroll Accrual Register (2nd quarter fiscal year 2011-2012).

c)   Revenue Analysis (2nd quarter fiscal year 2011-2012).

 

Councilor Braudt moved, Councilor Parker seconded a motion to approve the Consent Calendar as presented.  All voted “yes”.  The motion carried.

 

VI.     PUBLIC HEARINGS:

1.      Ordinance No. 612 – An Ordinance Amending Chapter 8.04 of the Canyonville Municipal Code Relating to the Keeping of Certain Animals and Poultry Within the City / Memo, Administrator/Recorder Evans

Administrator/Recorder Evans noted that the Ordinance had previously been approved by the Council with a reduction of the distance requirement for the “housing of chickens from any dwelling, church, school or other building designed and used for human occupancy, excepting the owner” from 50’ to 25’.

 

Mayor Deaton read Ordinance No. 612 - An Ordinance Amending Chapter 8.04 of the Canyonville Municipal Code Relating to the Keeping of Certain Animals and Poultry Within the City.

 

Mayor Deaton opened the Public Hearing on Ordinance No. 612.

 

Mayor Deaton asked if there was any public comment in opposition to Ordinance No. 612.

There was none.

 

Mayor Deaton asked if there was any public comment in favor of Ordinance No. 612.

There was none.

 

Mayor Deaton closed the Public Hearing on Ordinance No. 612.

 

Mayor Deaton asked if there was any discussion from the Council.

There was none.

 

Councilor Kovachy declared a conflict of interest and abstained from voting.

 

Councilor Parker moved, Councilor Braudt seconded a motion to approve Ordinance No. 612 - An Ordinance Amending Chapter 8.04 of the Canyonville Municipal Code Relating to the Keeping of Certain Animals and Poultry Within the City. 

The vote was:  In Favor – Mayor Deaton, Councilors Braudt, Parker, Douglas and Coleman.

Councilor Barton was not present.

                       Opposed - None

The motion carried.

  

VII.   COUNCIL BUSINESS:

1.      School Board Recognition Proclamation

Mayor Deaton read the Proclamation and also expressed appreciation for the hard work that the School Board does.

 

2.      Resolution No. 594 – A Resolution Declaring a 1992 Ford Ranger Pickup as Surplus Property and Indicating Intent and Method for Disposal of Such Property / Memo, Administrator/Recorder Evans

Administrator/Recorder Evans noted that since Avista Corp. donated a vehicle to the City, Public Works was now able to surplus the 1992 Ford Ranger.  The vehicle is in working condition and has been declared totaled by the City’s insurance company.  The insurance company assured her that it was okay for the City to surplus and sell the vehicle even though it had been declared totaled.

 

Councilor Kovachy moved, Councilor Douglas seconded a motion to adopt Resolution No. 594 declaring a 1992 Ford Ranger Pickup as Surplus Property and authorizing the Public Works Superintendent to arrange for the sale of said item by sealed bids.  All voted “yes”.  The motion carried.

 

3.      South Umpqua Disposal Rate Increase / Memo, Administrator/Recorder Evans

Administrator/Recorder Evans highlighted her memo noting that the franchise agreement that South Umpqua Disposal has with the City requires approval from the Council before implementing a rate increase for their services.  South Umpqua Disposal has submitted a letter and a justification statement for increasing the monthly rates which included Recycling Program costs, insurance cost increases, increased utilities costs and increased payroll costs for 2012.

Charles Ganz, SU Disposal owner, highlighted the justification for the rate increases.

 

Councilor Braudt moved, Councilor Coleman seconded a motion to approve the rate increase based on the justifications submitted by South Umpqua Disposal.  All voted “yes”. The motion carried.

 

Discussion:  The Council generally discussed the cost increases and the new recycling program.

 

4.      Application for Budget Committee / Memo, Deputy Recorder Beckman

Deputy Recorder Beckman noted that there are currently four vacancies on the Budget Committee, that she had advertised per Council’s direction and one application had been received – Christine Morgan.

 

Councilor Braudt moved, Councilor Parker seconded a motion to appoint Christine Morgan to the Budget Committee for a term ending 12/31/2014.  All voted “yes”.  The motion carried.

 

Discussion:  The Council generally discussed continuing to advertise the remaining three openings on the Budget Committee and possibly checking if any member of the Planning Commission would be interested in applying.

 

5.      Ratify the Planning Commission appointments for Chairman and Vice Chairman / Memo, Administrator/Recorder Evans

Administrator/Recorder Evans stated that at the January 5, 2012 Planning Commission Meeting the Commissioners elected John Emory as Chairman and Norval Weigel as Vice Chair.  Staff’s recommendation was that the Council ratify the Planning Commission’s election of chairman and vice-chair in order to follow Section 2.08.040 of the Municipal Code requiring appointment by the Council.

 

Councilor Kovachy moved, Councilor Parker seconded a motion to ratify the Planning Commission’s election of John Emory for Chairman and Norval Weigel for Vice Chairman.  All voted “yes”.  The motion carried.

 

6.      UTRANS / Memo, Administrator/Recorder Evans

Administrator/Recorder Evans stated that at the May 17, 2011 Special Meeting held by the Budget Committee a motion had been passed to leave $4,800 in the budget for the bus service and at the end of December 2011 UTRANS would provide ridership information for the Council’s review.  The Councilor’s packets contained the information provided from UTRANS, the minutes from the May 17, 2011 meeting and a copy of a letter submitted by Councilor Kovachy at the June 2011 Council Meeting.

Toby Notenboom, Transportation Services Manager, was present for questions from the Council.

 

Councilor Braudt moved, Councilor Coleman seconded a motion to continue the bus service for the remainder of the fiscal year.

 

Discussion:  The Council discussed the information provided by Mr. Notenboom, a boarding # for Canyonville at 2,590 for the past year, and an average of 11 people picked up in Canyonville per day.  The Council also discussed hesitancy to commit tax dollars or putting extra financial burdens on the citizens when the City is facing a WWTP upgrade and potential sewer service rate increases.  The Council further discussed other entities trying to form taxation districts which would also put extra burden on the citizens. 

 

** Councilor Barton arrived @ 7:43pm

 

The Council discussed the need to provide services to the community and that the bus is a service that benefits the community.  The Council also discussed business owners who are in favor of the bus service and that there already was funding in the budget for the service.

 

The Mayor allowed input from the public.

            Kimberly Ridge, Sandra Court, Canyonville – spoke in favor of the bus service.

Joann Gordon, Commonwealth Gardens, 452 N Main, Canyonville – spoke in favor of the bus service.

Bruce Gordon, Commonwealth Gardens, 452 N Main, Canyonville – spoke in favor of the bus service.

 

The Council further discussed that there hadn’t been enough information provided to the City on ridership in a timely manner.  It was also discussed that the last couple of months indicates that the City will be losing revenue and not supporting the bus might help make up the revenue loss.

 

The vote was:  In Favor  -  Mayor Deaton, Councilors Braudt and Coleman

                        Opposed -  Councilors Kovachy, Barton, Douglas and Parker

 

The motion failed.

 

VIII.  REPORTS:

1.      SHERIFF’S OFFICE

a)                Marty Case

Sergeant Case highlighted the STATS for December.  He further noted that there have been email and voice mail scams that citizens need to be careful of.

Mayor Deaton gave Sergeant Case a copy of a letter of appreciation that had been sent to City Hall regarding excellent service that Deputy Dodds had given a citizen.  

 

2.      SUPERINTENDENT’S REPORT

Superintendent Lakey highlighted his report noting the following:

·        Wastewater – Interviews for the Operator Trainee position will begin tomorrow.  10 applicants have been selected to be interviewed.

·        Streets – Citizens have expressed thanks for the stop sign that was placed on Geary Street.

 

3.      ADMINISTRATIVE REPORT

Administrator/Recorder Evans highlighted her report noting the following:

·        Computer Upgrade - $20,000 has been budgeted for the upgrade of the City’s computer network – installation is planned for the weekend of February 19 – 20.  The process should take 4 days.  The office will be closed on the 21st so staff will only have to be without computers one day.

·        Linda Snuffer Lien – Administrator/Recorder Evans discovered that according to foreclosure laws there are two case in which all liens are erased:

1)     If the property goes to the County for back taxes.

2)     If there is a mortgage holder and the property is not sold for more than the amount owed.

It is important to consider these two cases when expending City money and filing liens against properties.

            Discussion:  The Council generally discussed if the City would get anything should a mortgage company sell foreclosed property for more than what is owed.

 

·        Water Rate Study – Administrator/Recorder Evans noted that she has been trying to correspond with Chris Marko regarding the rate study and has not heard back from him.

·        Land Use – Administrator/Recorder Evans has been working on some amendments to the City’s Municipal Code in the land use section.  She hopes to have them ready by March or April.  They are duplications in the code and are a matter of housekeeping.

 

4.      BOARDS, COMMISSIONS AND COMMITTEES

None

                                                                                               

IX.     CORRESPONDENCE/INFORMATION:

1.    In Packet:

None. 

2.    Available for Inspection:

a)                Seniors Escorting Seniors – December 2011 Report

 

X.      ANNOUNCEMENTS:

1.      Planning Commission Regular Session – Thursday, February 2, 2012 @ 7:00 p.m.

2.      City Council Regular Session – Tuesday, February 21, 2012 @ 7:00 p.m.

 

XI.    ADJOURNMENT

Being no further business the meeting was adjourned at 8:15 p.m.

 

 

Submitted by:                                                     Approved by:

 

 

______________________________             ________________________________

Joan Beckman, Deputy Recorder                       Robert A. Deaton, Mayor       

                                                                            

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