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CANYONVILLE CITY COUNCIL

MEETING MINUTES

REGULAR SESSION 7:00 P.M.

Tuesday, January 19, 2010 

REGULAR SESSION

 

I.                               CALL TO ORDER AND PLEDGE OF ALLEGIANCE

Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

 

II.                            ROLL CALL:

COUNCIL PRESENT:          Mayor Deaton, Councilors Braudt, Parker, Kovachy, Coleman, Douglas and Barton.

COUNCIL ABSENT:                        None.

STAFF PRESENT:                 Interim Administrator/Recorder Janelle Evans, Deputy Recorder Joan Beckman and Superintendent Tony Lakey.

STAFF ABSENT:                  None.

 

III.                         AGENDA REVIEW AND/OR ADDITIONS:

Under XII. NEW BUSINESS:

REMOVE No. 2. 15 Minute Parking – Canyon Street

ADD No. 4.  Radio Tower

Councilor Barton moved, Councilor Braudt seconded a motion to approve the agenda as corrected.  All voted “yes”.  The motion carried.

 

IV.                         APPROVAL OF MINUTES:

1.                  Regular Session / 12-21-09.

Councilor Kovachy moved, Councilor Barton seconded a motion to approve the Regular Session 12-21-09 minutes as written.  All voted “yes”.  The motion carried.

 
V.        CONSENT CALENDAR:  

1.         Financial Reports

                        a)         Expenses vs. Budget w/o Encumbered (Period 6, December).

                        b)         Payroll Accrual Register (Period 6, December).

                        c)         Revenue Analysis (Period 6, December).

Councilor Barton moved, Councilor Braudt seconded a motion to approve the Consent Calendar as presented.  All voted “yes”.  The motion carried.

 

VI.       SPECIAL MATTERS:

1.                  Appoint a Chair and Vice Chair of the Planning Commission (Ordinance No. 585) / Memo - Deputy Recorder Beckman

Councilor Barton moved, Councilor Kovachy seconded a motion to re-appoint Commissioner Sato as Planning Chair and Commissioner Murphy as Vice Chair of the Planning Commission. 

 

Discussion:  The council generally discussed that the commissioners should be asked prior to appointment if they had an objection.

 

            All voted “yes”.  The motion carried.

 

2.                  South County Community Center Advisory Board / Memo - Deputy Recorder Beckman

The council read Deputy Recorder Beckman’s memo and instructed staff to advertise the opening for the South County Community Center Advisory Board.

 

VII.     REPORTS:

1.                  SHERIFF’S OFFICE

a)      Marty Case

Sergeant Case noted he did not have STATS for the month of December, that the cel phone restrictions law was being enforced, that the reader board placed in front of the elementary school had good results and he was circulating the reader board throughout the communities.

The council questioned Sergeant Case about the drug offense on 400 SW block of 4th.  Sergeant Case noted he would get the information to the council at the next meeting.

b)     DC Sheriff’s Office Community Newsletter

The Council read the newsletter on their own.

 

2.                  SUPERINTENDENT’S REPORT

Superintendent Lakey highlighted his report noting:

a)      WWTP – a new cam had been installed

b)     WTP – American Leak Detection had been contacted to isolate the leak on Canyonview Dr, the leak was detected and fixed

c)      Streets – A formal complaint for 1st Street west of I-5 had been received regarding a pot hole which was filled. Public Works will continue to patch and fill potholes

 

3.                  ADMINISTRATIVE REPORT

Interim Administrator/Recorder Evans highlighted her report noting:

a)      Land Use – Woodland Heights Subdivision is scheduled to go before the Planning Commission for a Variance application.  Gregory Falk has received approval to divide his property outside the city limits through the county and will not pursue annexing into the city.

b)     Advanced Energy System Lighting Upgrade – We are waiting for a pass through partner.

c)      Grant Funding – “One Stop” meeting provided little help for the WWTP upgrade.  There might be the possibility of more stimulus funding after September.  Interim Administrator/Recorder Evans is working with Engineer Steve Celeste to try for funding from CDBG for pre-engineering, final design and environmental review so we can be ready to move forward when other funding becomes available.

Discussion:  The council generally discussed funding and that a workshop will need to be held to discuss raising rates in order to qualify for funding when it becomes available.

 

4.                  BOARDS, COMMISSIONS AND COMMITTEES

a)      Library Board:

                        None

b)     Fire Department:

            None

c)      Downtown Association:

            None

d)     Other

Gary Williams reported on the South County Community Center noting that membership was up and they are now open on Saturdays.

 

VIII.    PUBLIC HEARINGS:

1.                  Liquor License Application – Deanna Bracken dba Point 9 – Memo Deputy Recorder Beckman

Mayor Deaton opened the Public Hearing on the Liquor License application for Deanna Bracken dba Point 9.

 

In Favor:  Applicant Deanna Bracken noted that her father Quinton Bracken had been added as a joint applicant for the liquor license, that their plan was for adult only dining and bar, and the main focus would be fine dining.

 

Opposed:  None

 

Mayor Deaton closed the Public Hearing.

 

Councilor Braudt moved, Councilor Kovachy seconded a motion to approve the OLCC license for Deanna and Quinton Bracken dba Point 9.  All voted “yes”.  The motion carried.

 

IX.       FINDINGS OF FACT AND/OR DECISION (Public Hearings):

None

 

X.        INTRODUCTION OF ORDINANCES & RESOLUTIONS (Not Requiring a Public Hearing):

None

 

XI.       OLD BUSINESS DISCUSSION AND/OR DECISION:

1.         UPDATE Fireman’s Booth Agreement – Pending 

 

2.         UPDATE Employee Handbook Revisions – Work Session Held 1-14-10

 

3.         UPDATE Treated Effluent Delivery Agreement/Cow Creek Band of Umpqua - Memo, Interim Administrator/Recorder Evans

            Interim Administrator/Recorder Evans highlighted her memo noting that she, Mayor Deaton, Councilor Braudt and Superintendent Lakey had met with Wayne Shammel and discussed the Effluent Reuse agreement.  The term of the agreement was still a key issue.  Superintendent Lakey has emailed DEQ as to the required length of the agreement and we are waiting for this information.

 

4.         Handicap Parking – Riverside Physical Therapy / Memo – Interim Administrator/Recorder Evans.

            Interim Administrator/Recorder Evans highlighted her memo noting that the council had requested that this be revisited at the January meeting and that possibly a representative from Riverside Physical Therapy could attend. 

           

            Elaine Cone with Riverside Physical Therapy spoke in favor of a handicap parking space.

 

Councilor Coleman moved, Councilor Douglas seconded a motion to authorize the installation of a handicap parking space at the southeast corner of the 400 block of Main Street.

 

Discussion:  The council generally discussed options for handicap parking, parking behind the building or on side streets, whether there was really a need for handicap parking and looking at the situation for the community as a whole.          

 

The vote was:  In Favor – Mayor Deaton, Councilors Braudt, Douglas and Coleman.

                        Opposed – Councilors Parker, Kovachy and Barton.

 

The motion carried.

 

It was requested that handicap parking on the 300 to 500 blocks of Main Street be put on the agenda for the February Council Meeting for discussion.

 

XII.     NEW BUSINESS DISCUSSION AND/OR DECISION:

1.                  Presentation of the 2008-2009 Audit / Neuner, Davidson & Cooley, LLC

Tom Davidson highlighted the audit for the fiscal year 2008/2009 explaining the audit requirements and procedures.  He further briefly reviewed each fund noting a shortfall of $70,000 in the water fund indicating a need to reduce expenses and/or raise rates.  He also warned the council that if they overspend the appropriations for personnel services and materials they could be held personally liable.

 

2.                  15 Minute Parking – 2nd Street / Memo – Interim Administrator/Recorder Evans

The council removed Item No. 2 from the agenda.

 

3.                  WWTP Facilities Plan / Steve Celeste, Kennedy Jenks

Steve Celeste highlighted the WWTP Facilities Plan noting the plan was submitted to DEQ on 10-30-09 in accordance with the MAO and that DEQ was now reviewing it.  He further noted the cost, upgrading treatment performance and preparing for a larger population.  Engineer  Celeste noted the ongoing discussions with the tribe, the effluent agreement and the tribe’s hesitation for a 25 year contract.

 

Discussion:  The council generally discussed the agreement with the tribe, the contract term, re evaluating the cost effectiveness of a contract with the tribe and that the WWTP be built without the effluent going to the tribe.  The council further instructed staff to correspond with the tribe that the contract had to be for a 25 year term.

 

ADD: 4. Radio Tower

Councilor Kovachy noted that citizens have been telling him that the radio tower air waves have been bleeding over through computers, radios that are off, and cd players and nothing has been done about it.

Interim Administrator/Recorder Evans has been in correspondence with Randy Larson and the radio station.  Mr. Larson has attempted to rectify the problem and not been successful.  Staff has also referred citizens to contact the FCC.

 

Discussion:  The council discussed collecting any complaints or letters received and sending copies to the radio station, referring complainants to the FCC and reconsidering the contract with the radio station when renewal comes up.

 

XIII.    QUESTIONS AND COMMENTS FROM THE AUDIENCE:

None.

           

XIV.    CORRESPONDENCE IN PACKET:

            None.

 

XV.     CORRESPONDENCE AVAILABLE FOR INSPECTION AT THE ADMIN OFFICE:

1.                  Seniors Escorting Seniors – December 2009 Report

2.                  Jonathan Emory Planning Commission Appointment term ending 12-31-2013

3.                  Office of the DC Clerk – Official Ballot Drop Site

 

XVI.    ANNOUNCEMENTS:

1.                  City Council Workshop – Monday, January 25, 2010 @ 7:00 p.m.

2.                  Planning Commission Regular Session – Thursday, February 4, 2010 @ 7:00 p.m.

3.                  City Council Regular Session – Tuesday, February 16, 2010 @ 7:00 p.m.

 

XVII.              ADJOURNMENT

            Being no further business, the Council adjourned at 9:50 p.m.

 

Submitted by:                                                                   Approved by:

 

 

 

______________________________                               ______________________________

Joan Beckman, Deputy Recorder                                              Robert A. Deaton, Mayor

 

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