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     City of Canyonville                                                   

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         541-839-4258 or 541-839-4020
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CITY OF CANYONVILLE
MEETING MINUTES

REGULAR SESSION 7:00 P.M.

Monday, October 15, 2012

 

REGULAR SESSION

 

I.                          CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

 

II.                        ROLL CALL:

COUNCIL PRESENT:    Mayor Deaton, Councilors Braudt, Parker, Douglas, Kovachy, Coleman, Barton and Student Councilor Webb.

COUNCIL ABSENT:      None.

STAFF PRESENT:         Administrator/Recorder Evans, Bookkeeper Bennett and Superintendent Lakey.

STAFF ABSENT:           Deputy Recorder Beckman was excused.

 

III.                      AGENDA REVIEW AND/OR ADDITIONS:

None.

 

IV.       PUBLIC COMMENT:

          Steve Kelley, SU School Superintendent, circulated information regarding upcoming mediation for the school’s classified employees noting that negotiations are scheduled to begin in November.  Mr. Kelley further noted that all of the schools in the district had received a satisfactory to outstanding rating.  South Umpqua High School was one who had received an outstanding rating.  He also stated that Canyonville did not receive a rating due to the addition of the 7th and 8th grades and the need for 2 years of data for rating.  Canyonville will be included in the rating next year.

 

V.        CONSENT CALENDAR:       

1.      Approval of Regular Session 9-17-12 Minutes

Councilor Barton moved, Councilor Kovachy seconded a motion to approve the 9-17-12 Regular Session Minutes as written.  All voted “yes”.  The motion carried. 

 

VI.       PUBLIC HEARINGS:

            None

 

VII.      COUNCIL BUSINESS:

1.      Approval of a liquor license for Imperial Garden / Memo, Administrator/Recorder Evans Administrator/Recorder Evans noted approval of the application must be given before Oregon Liquor Control Commission will authorize a license.

Councilor Braudt moved, Councilor Parker seconded a motion to approve the application for a liquor license for Imperial Gardens.  All voted “yes”.  The motion carried.

 

2.      General Service Contract with PP&L for increased electrical supply to Sewer Plant / Memo, Administrator/Recorder Evans

Administrator/Recorder Evans pointed out that the new plant upgrade requires increased electricity. PP&L has valued the cost of the improvements at $12,492.00 based on the construction plans the City provided.  The city has two options, either pay the $12,492.00 in a lump sum or make monthly payments.  If the City wishes to make monthly payments the city will need to sign a contract PP&L has prepared.  The contract provides for a monthly payment of $208.62 to be added to the electricity bill for the next 60 months.

Councilor Braudt moved, Councilor Coleman seconded a motion to approve the contract with PP&L to upgrade the electrical service to the sewer treatment plant at a cost of $12,492.00 with a repayment plan of 60 months and authorize the Mayor to sign the contract.  All voted “yes”.  The motion carried.

 

3.      UCAN Transit District / Memo Administrator/Recorder Evans.

Toby Notenboom noted that he had been attending council meetings in the area asking cities to sign a resolution for inclusion in a transportation district.  8 of 12 cities have agreed to the resolution and he had hoped Canyonville would be number 9.

Discussion:   The Council discussed concerns of inclusion in the formation of a transportation district, circulating a petition before passing a resolution for inclusion, potential funding through taxes imposed upon the citizens, and the difficulty of withdrawing from the transportation district once in it.  The Council noted that the City’s Attorney had investigated whether the city could withdraw from the transportation district that included the city within its boundaries.  The Attorney’s recommendation was that the Council not have the city included within the district but rather use the option of annexing into the district after formation.

 

Administrator/Recorder Evans requested the information that Mr. Notenboom was providing for the Myrtle Creek City Council regarding funding options.  She also requested the name of the Attorney that Mr. Notenboom was conferring with regarding funding in order that the City’s Attorney and Mr. Notenboom’s Attorney could discuss the interpretation of ORS 267 regarding withdrawal of territory from a transportation district.  Mr. Notenboom stated that he would get that information to her.

 

The consensus of the Council was to table a decision regarding the transit district until further information could be reviewed and discussed.

 

4.      South County Community Advisory Board Application / Memo, Deputy Recorder Beckman.

Deputy Recorder Beckman’s memo noted that the Council’s motion from the July 16, 2012 Council Meeting was “to allow citizens who live within the City Limits, within the Urban Growth Boundary or who own a business within the City Limits to apply...”. It was further noted that a letter had been sent to Zachary Culbertson regarding his qualification as an applicant for the Advisory Board and invited him to apply if he was interested. 

Discussion:  Councilor Parker asked if staff had heard from Zachary Culbertson regarding his qualification as a member of the YMCA advisory Board.  Gary Williams stated, “Mr. Culbertson’s desire was to pursue other interests”.  Councilor Parker questioned whether Clarice Denison’s business was within the city limits.  Since Mrs. Dennison’s business is in the Urban Growth Boundary she does not qualify for a position on the South County Advisory Board.

 

Councilor Coleman moved, Councilor Barton seconded a motion to appoint Gloria McGinnis and Margaret (Maggie) Junkins to the YMCA Advisory Board.

 

The vote was:

In Favor:  Mayor Deaton, Councilors Braudt, Coleman, Barton, Kovachy. 

Opposed:  Councilors Parker and Douglas. 

 

The motion carried.

 

VIII.    REPORTS:

1.      SHERIFF’S OFFICE

a)                Marty Case

Two search warrants executed, stolen property retrieved and narcotics violations.  One resulted in car chase in outer part of Canyonville.  There were several calls of accidents resulting from the weather.

Sheriff’s Office no longer has a local Riddle number so citizens should call the toll free or local non emergency number on sheet provided, or 911 for emergencies.

Superintendent Lakey asked if egg thrower was identified and what has been done about the smashing of pumpkins Sunday in the park by 6 youths.  Marty did not know at this time.  Consensus of Council was that something needs to be done about the vandalism in the park.  Marty said when youths are cited the case goes to juvenile dept and is dealt with there.  The city will not know what happens unless court requires offender to send letter of apology or damage to be cleaned up.  Councilor Parker said there is a city ordinance (Ord. 9.40.040) stating court may order responsible party to pay restitution to a victim of minor’s conduct.

 

b)   DC Sheriff’s Office Community News Letter

      A letter had not been provided by the Sheriff’s Department.

 

2.      SUPERINTENDENT’S REPORT

Superintendent Lakey highlighted his report noting the following:

·        Staff:  Kay finished her time with us and Tony hopes to have her back next spring. 

·        Park:  Superintendent Lakey will get cost for cutting donated stainless steel panels to place on women’s bathroom stalls that have been damaged.

Discussion:  Councilor Parker mentioned that Saturday the men’s bathroom urinal overflowed and the sink leaked.  Mayor Deaton said that there was a leak in the back room of the women’s bathroom.  Councilor Kovachy said he had met Kay and she is a very hard worker.  Kay said she would like to come back next spring but that the pay wasn’t enough.  Councilor Kovachy asked if the city could offer a little more pay next spring.

 

3.      ADMINISTRATIVE REPORT

Administrator/Recorder Evans highlighted her report noting that she could not locate any record of the city saying they would take over the Ulam pump.   She further stated that the City should never take over a pump system that does not meet city standards.  The Sewer Rate Study contract has been signed and the study must be completed by November 30th, 2012 to qualify for more grant money through the CDBG. The possibility of receiving an extra $500,000.00 in grant money was just discovered this month.  Due to the time constraints the City will not be able to do the anticipated in depth rate study.

 

4.      BOARDS, COMMISSIONS AND COMMITTEES

Councilor Coleman reported Library board unhappy about being combined with the museum.

The Library set up for Tall Tales at the park this weekend.

                                                                                               

IX.       CORRESPONDENCE/INFORMATION:

1.    In Packet:

9-17-12 Seniors Escorting Seniors. 

2.    Available for Inspection:

a)                Seniors Escorting Seniors – September 2012 Report

 

Mayor Deaton called for a 5 minute recess at 8:08 pm to reconvene into Executive Session.

 

EXECUTIVE SESSION

 

I.                CALL TO ORDER

Mayor Deaton called the executive meeting to order at 8:15 p.m. based on ORS 192.660 (2) (h) Legal Counsel – for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed and ORS 192.660 (2) (a) To consider the employment of a public officer, employee, staff member or individual agent.

 

II.              ROLL CALL:

COUNCIL PRESENT:    Mayor Deaton, Councilors Braudt, Parker, Douglas, Kovachy, Coleman, Barton and Student Councilor Webb.

COUNCIL ABSENT:      None.

STAFF PRESENT:         Administrator/Recorder Evans

STAFF ABSENT:           Deputy Recorder Beckman, Bookkeeper Bennett, Superintendent Lakey were    excused.

 

III.            DISCUSSION: 

1.      ORS 192.660 (2) (h) Legal Counsel - for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed.

 

2.      ORS 192.660 (2) (a) To consider the employment of a public officer, employee, staff member or individual agent.

 

IV.            EXECUTIVE SESSION ADJOURNMENT

Executive Session adjourned @ 9:04 p.m.

 

Mayor Deaton called Regular Session to order @ 9:05 p.m.

 

Councilor Braudt moved, Councilor Coleman seconded a motion to approve settlement with

Canyonville Christian Academy and authorize Mayor Deaton to sign the settlement. All voted “yes”.  Motion carried.

 

X.        ANNOUNCEMENTS:

1.      Planning Commission Regular Session – Wednesday, October 24, 2012 @ 7:00 p.m.

2.      City Council Regular Session – Monday, November 19, 2012 @ 7:00 p.m.

 

XI.       ADJOURNMENT

Being no further business the meeting was adjourned at 9:08 p.m.

 

Submitted by:                                                         Approved by:

 

 

______________________________                 ______________________________

Dawn Bennett, Bookkeeper                                   Robert A. Deaton, Mayor       

                                                                            

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