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CANYONVILLE CITY COUNCIL

MEETING MINUTES

REGULAR SESSION 7:00 P.M.

Monday, October 17, 2011

REGULAR SESSION

 

I.               CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

 

II.            ROLL CALL:

COUNCIL PRESENT:              Mayor Deaton, Councilors Parker, Douglas, Kovachy, Coleman
     and Barton**.

COUNCIL ABSENT:               Councilor Braudt was excused.

STAFF PRESENT:                  Administrator/Recorder Evans, Deputy Recorder Beckman
     and Superintendent Lakey.

STAFF ABSENT:                   None.

 

III.        AGENDA REVIEW AND/OR ADDITIONS:

None.

 

IV.     PUBLIC COMMENT:

None.

 

V.      CONSENT CALENDAR:       

1.                Approval of Regular Session 9-19-11 Minutes

2.                Approval of Work Session 9-26-11 Minutes

3.                Financial Reports

                        a)         Expenses vs. Budget w Encumbered (Period 3, September).

                        b)         Payroll Accrual Register (Period 3, September).

                        c)         Revenue Analysis (Period 3, September).

Councilor Parker moved, Councilor Douglas seconded a motion to approve the Consent Calendar as presented.  All voted “yes”.  The motion carried.

 

Administrator/Recorder Evans asked if the Council was still interested in receiving the Financial Reports on a monthly basis.  Mayor Deaton noted that in the past reports were given to the Council quarterly.  It was the consensus of the Council to be given quarterly reports instead of monthly.

 

VI.     PUBLIC HEARINGS:

          None

 

VII.   COUNCIL BUSINESS:

1.                City of Canyonville Municipal Code Chapter 8.04.020 Keeping of Certain Animals and Poultry - Recommendation from the Planning Commission / Memo, Administrator/Recorder Evans.

Administrator/Recorder Evans noted that the Planning Commission had reviewed Chapter 8.04.020 at their October 7th meeting and after extensive discussion the Commission voted to recommend that the distance requirement of 200’ for which animals or poultry were to be kept (from any dwelling, church, school or other building designated, designed and used for human occupancy, excepting that of the owner) be reduced to 50’.  She further noted that obtaining a permit would still be required, that the City would have to verify compliance and if the permit was violated the permit could be revoked.

 

            * Councilor Kovachy did not participate in the discussion and abstained from voting.

 

Councilor Parker moved, Councilor Douglas seconded a motion to adopt the Planning Commission’s recommendation to change the distance requirement, except to reduce the requirement from 50’ to 25’ from any dwelling, church, school or other building designated, designed and used for human occupancy, excepting that of the owner, and leave the rest of the code as it exists.

 

Discussion:  The Council discussed whether 50’ was too restrictive and discussed dropping the requirement to 25’ due to the fact that some people may not have a large enough lot to accommodate the 50’ distance.  The Council further noted that the Planning Commission had put a lot of discussion and thought into their recommendation to the Council.  The Council also discussed that the ordinance references any animals, poultry or reptiles and not just chickens. 

 

            Mayor Deaton invited participation from the public.

 

Everett Carlton, 420 Mill Street, Canyonville asked the Council if this would affect the caged birds he had in his backyard.  He noted that he had pheasants, caged birds, chuckers, and parakeets.

 

Administrator/Recorder Evans asked Mr. Carlton if they were pets.

 

Mr. Carleton noted that they were pets and his retirement hobby but that he does sell parakeets once in awhile.  He further invited the Council to come and take a look at them.

 

            The vote was:  In favor – Mayor Deaton, Councilors Parker and Douglas.

                                    Opposed – Councilor Coleman.

 

            The motion carried.

   

2.                Planning Commission Openings – 2 terms ending 12/31/2011 (4 year terms) / Memo, Deputy Recorder Beckman.

Councilor Kovachy moved, Councilor Parker seconded a motion to advertise the two openings on the Planning Commission and offer re-application to the two members whose terms will be ending on 12/31/2011.

 

Discussion:  The Council generally discussed how the Chair and Vice Chair were appointed.

 

All voted “yes”.  The motion carried.

 

3.                Vehicle Donation – Avista / Memo, Administrator/Recorder Evans.

Administrator/Recorder Evans noted that Avista Corporation periodically donates their retired utility vehicles to Cities.  Avista was offering to donate a 2000 Chevy 3500 service truck to the City of Canyonville.

Councilor Parker moved, Councilor Douglas seconded a motion to accept the donation of the 2000 Chevy 3500 service vehicle from Avista Corporation and authorize the Mayor to sign the donation agreement.  All voted “yes”.  The motion carried.

 

4.                Resolution No. 591 – A Resolution of the City Council of the City of Canyonville Repealing Resolution No. 590 and Adopting Extending the City of Canyonville’s Workers’ Compensation Coverage to Volunteers of the City of Canyonville / Memo,  Deputy Recorder Beckman.

It was noted that Resolution No. 590, which had been previously adopted, was missing aggregate assumed wage wording required by CCIS and Resolution No. 591 fulfilled the requirement.

 

**Councilor Barton arrived @ 7:36 pm

 

Councilor Kovachy moved, Councilor Parker seconded a motion to adopt Resolution No. 591 - A Resolution of the City Council of the City of Canyonville Repealing Resolution No. 590 and Adopting Extending the City of Canyonville’s Workers’ Compensation Coverage to Volunteers of the City of Canyonville.  All voted “yes”.  The motion carried.

 

VIII.  REPORTS:

1.                SHERIFF’S OFFICE

a)      Marty Case

Sergeant Case noted various incidences that had recently taken place.  He further reported the STATS for the month of September.

                        The Council requested that the reader board again be placed on 1st Street.

 

b)     DC Sheriff’s Office Community Newsletter

A Community Newsletter had not been provided to the City for the month of September.

 

2.                SUPERINTENDENT’S REPORT

Superintendent Lakey highlighted his report noting the following:

·        WWTP – Float level switches and a stainless steel cable system was being installed as a temporary solution for the failing mercury switches that turn the effluent pumps on and off.  Operator Siegrist came up with the idea.  It was also noted that the City’s other WWTP Operator had quit and Superintendent Lakey hopes to be able to get the position filled soon.

·        WTP – Superintendent Lakey highlighted the various leaks that had been discovered and fixed as they were able. 

·        Streets – The valve pots on Main Street will need to be hot patched or concreted as the cold patching was not staying.  It was noted that manpower issues was slowing down pending projects.

 

3.                ADMINISTRATIVE REPORT

Administrator/Recorder Evans highlighted her report noting

·        Water Rate Study – Administrator/Recorder Evans will be meeting with Chris Marko, a representative from RCAC, on 10-21-11.  Mr. Marko will be conducting a rate study for the City at no cost.

·        Sewer Plant Upgrade – The Engineers are working on amending the facilities plan to include the MBR.  Steve Major will be attending the December Council Meeting to update the Council.  Administrator/Recorder Evans has begun the Planning process to amend the zoning ordinance to allow public utilities in all zones so that the City will be able to utilize the property purchased next to the WWTP.  She noted that after consulting with DLCD it was determined that amending the zoning ordinance would be more efficient than changing the zoning on the particular piece of property.

·        Land Use – The Falk annexation project won’t be done until after the first of the year, according to Mr. Garret, Dr. Falk’s representative.

·        Budget – The process will begin soon.  Dawn Beebe was attending an Oregon Municipal Finance Officer’s Conference learning about House Bill 2425 which has made significant changes to local budget law for cities.

 

4.                BOARDS, COMMISSIONS AND COMMITTEES

LIBRARY:  Councilor Coleman noted that next month there will be someone attending the Council Meeting who will introduce a resolution to form a Douglas County Library Service District.

                                                                                               

IX.     CORRESPONDENCE/INFORMATION:

1.              In Packet:

None. 

2.              Available for Inspection:

a)      Seniors Escorting Seniors – September 2011 Report

 

X.      ANNOUNCEMENTS:

1.         Planning Commission Regular Session – Thursday, November 3, 2011 @ 7:00 p.m.

2.         City Council Regular Session – Monday, November 21, 2011 @ 7:00 p.m.

 

XI.     ADJOURNMENT

Being no further business the meeting was adjourned at 7:58 p.m.

 

 

Submitted by:                                                    Approved by:

 

 

______________________________             ________________________________

Joan Beckman, Deputy Recorder                      Robert A. Deaton, Mayor       

                                                                            

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