Welcome to the
     City of Canyonville                                                   

250 N Main, Canyonville, OR 97417
                               
         541-839-4258 or 541-839-4020
Your Subtitle text

CANYONVILLE CITY COUNCIL

MEETING MINUTES

REGULAR SESSION 7:00 P.M.

EXECUTIVE SESSION IMMEDIATELY FOLLOWING

Monday, October 18, 2010

 

REGULAR SESSION

 

I.                               CALL TO ORDER AND PLEDGE OF ALLEGIANCE

 Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

 

II.                            ROLL CALL:

COUNCIL PRESENT:             Mayor Deaton, Councilors Braudt, Parker, Kovachy, Coleman, Douglas and Barton**.

COUNCIL ABSENT:               None.

STAFF PRESENT:                   Administrator/Recorder Janelle Evans, Deputy Recorder Joan Beckman and Superintendent Tony Lakey.

STAFF ABSENT:                     None.

 

III.                         AGENDA REVIEW AND/OR ADDITIONS:

Under Special Matters ADD:  1. Ralph Johannessen

Councilor Coleman moved, Councilor Braudt seconded a motion to approve the Agenda with the addition.  All voted “yes”.  The motion carried.

 

IV.                          APPROVAL OF MINUTES:

1.                  Regular Session / 9-20-10

Councilor Braudt moved, Councilor Douglas seconded a motion to approve the Regular Session 9-20-10 minutes as corrected.  

Discussion:  The council noted that page 2 under Superintendent Reports needed to be changed to “camping gear found at O’Shea Creek”.    

All voted “yes”.  The motion carried.

 

V.        CONSENT CALENDAR:     

1.         Financial Reports

a)   Expenses vs. Budget w/o Encumbered (Period 3, September).

b)   Payroll Accrual Register (Period 3, September).

c)   Revenue Analysis (Period 3, September).

Councilor Kovachy moved, Councilor Parker seconded a motion to approve the Consent Calendar as presented.  All voted “yes”.  The motion carried.

 

VI.       SPECIAL MATTERS:

            ADD: 1.  Ralph Johannessen

Mr. Johannessen noted that he appreciates the job that the council is doing.  He further expressed concern over the shoulder area of Main Street between city hall and Oregon Sunshine. He understood this is the county’s jurisdiction and thought the city could approach the county based on safety issues.

            Discussion:  The council generally discussed the area in question.

Mr. Johannessen also reported that he had taken his 5th grade class to the Water Treatment Plant for a tour.  As a token of appreciation for the excellent tour that Mark Norris had given, Mr. Johannessen presented a card that his class had made for Mr. Norris.  He further stated that Mark Norris is a great employee and very good job with public relations.

** Councilor Barton arrived at 7:08 pm

Discussion:  The council discussed Mr. Johannessen’s class touring the WWTP and that there is a power point at City Hall that Mr. Johannessen could show his class.

 

VII.     REPORTS:

1.                  SHERIFF’S OFFICE

a)      Marty Case

Sergeant Case highlighted activities for the month of September.

Discussion:  The council generally discussed surveillance in the park and if there were any complaints on   activity in the vicinity of the bar on South Main Street.

 

b)      DC Sheriff’s Office Community Newsletter

The Council read the newsletter on their own.

 

2.                  SUPERINTENDENT’S REPORT

Superintendent Lakey highlighted his report adding:

a)      Council Chambers heating and air conditioning duct work is scheduled for this week

b)      Public Works is still dealing with campers at the city’s water sources.  Trespassers keep cutting the locks and his crew continues to replace them

c)      With leaves falling, Public Works will begin the annual leaf pickup service

d)      Temporary worker Sam Packard’s last day will be 10/28/10 – Superintendent Lakey noted that he has been an excellent employee

e)      Superintendent Lakey has been gathering bids for lighting and surveillance for the park

 

3.                  ADMINISTRATIVE REPORT

Administrator/Recorder Evans highlighted her report noting:

a)      CCIS Grant – Administrator/Recorder Evans and Bookkeeper Beebe met with the new CCIS Representative and learned of a grant available that can be used for surveillance cameras in the park.  They also discovered that CCIS has contracted with a company that provides off sight back up at a very good price

b)      Administrative Assistant Lawson and Deputy Recorder Beckman each received a $100 scholarship to attend a Land Use Planning Class in November

c)      Administrator/Recorder Evans noted that if the council has no objection staff would like to look at changing the format for council agendas

Discussion:  The council generally discussed the planning commission training, those who are attending, that this training session will be held on a Saturday and the benefits to staff.  It was further discussed that if future opportunities arise for training, staff should notify the planning commission that they could attend at their own expense.

 

4.                  BOARDS, COMMISSIONS AND COMMITTEES

a)      Library Board:

None

b)      Fire Department:

            None

c)      Downtown Association:

None

d)      Other

None

 

VIII.    PUBLIC HEARINGS:

            None

 

IX.       FINDINGS OF FACT AND/OR DECISION (Public Hearings):

            None

 

X.        INTRODUCTION OF ORDINANCES & RESOLUTIONS (Not Requiring a Public Hearing):

1.         Resolution No. 581 – A Resolution of the Canyonville City Council Establishing an Excessive Force Policy / Memo, Administrator/Recorder Janelle Evans           

Councilor Barton moved, Councilor Parker seconded a motion to adopt Resolution No. 581 – A Resolution of the Canyonville City Council Establishing an Excessive Force Policy.  All voted “yes”.  The motion carried.

           

XI.       UNFINISHED BUSINESS DISCUSSION AND/OR DECISION:

1.         UPDATE Fireman’s Booth Agreement – None  

2.                  UPDATE UTRANS Bus Route/Toby Notenboom

Mr. Notenboom updated the council noting that final approval had been received, that the bus route should be starting between Thanksgiving and December 1st, there will be two bus schedules (an official route and a flag-stop route) and as soon as he gets the schedule he’ll get a copy of it to the city.  He further noted billing for the route will be at the end of each quarter – the first billing will be pro-rated as it won’t be for a full quarter.  Mr. Notenboom asked if members of the council would consider riding the bus on the first day at least through town for publicity purposes.

 

XII.     NEW BUSINESS DISCUSSION AND/OR DECISION:

1.                  Community Development Block Grant Contract / Memo, Administrator/Recorder Janelle Evans

Administrator/Recorder Evans outlined specific actions that needed to be approved as part of the requirements for receiving the Community Development Block Grant for Phase 1 of the WWTP Upgrade.

Councilor Braudt moved, Councilor Barton seconded a motion to accept the grant and authorize the Mayor and City Administrator to sign all the appropriate contract documents; and authorize Janelle Evans, Dawn Beebe, Ed Parker and Buddy Kovachy to sign as authorized individuals to request payment.

 

Discussion:  The council generally discussed if Administrator/Recorder Evans noticed anything in the documents that “jumped out at her” that the council should be aware of.

 Administrator/Recorder Evans noted that she cannot speak from a legal standpoint but that these were standard documents.  She further noted that the council needed to be aware that there is a requirement that no sewer services can be given to anyone for free.

The council generally discussed who might be getting sewer services for free.

 

All voted “yes”.  The motion carried.

 

XIII.    QUESTIONS AND COMMENTS FROM THE AUDIENCE:

None

           

XIV.    CORRESPONDENCE IN PACKET:

            None

 

XV.      CORRESPONDENCE AVAILABLE FOR INSPECTION AT THE ADMIN OFFICE:

1.                  Seniors Escorting Seniors – September 2010 Report

2.                  Invitation to reapply for Budget Committee/Rick Richardson

3.                  Invitation to reapply for Budget Committee/Linda Owens

4.                  Invitation to reapply for Planning Commission/Dave Hill

5.                  Invitation to reapply for Planning Commission/Clarence Campbell

 

XVI.    ANNOUNCEMENTS:

1.                  Planning Commission Regular Session – Thursday, November 4, 2010 @ 7:00 p.m.

2.                  City Council Regular Session – Monday, November 15, 2010 @ 7:00 p.m.

 

** 8:05 p.m. - Mayor Deaton called for a 5 minute break before  re-convening into Executive Session.

           

Submitted by:                                                                        

 

 

_____________________________                                       

Joan Beckman, Deputy Recorder                                 

 

 

EXECUTIVE SESSION AGENDA

 

I.                               CALL TO ORDER

 

II.                DISCUSSION:  ORS 192.660 (2) (d) To conduct deliberations with persons designated by the governing body to carry on labor negotiations. 

 

III.                         EXECUTIVE SESSION ADJOURNMENT

 

XVII.                 ADJOURNMENT

Being no further business the meeting adjourned at 9:30 pm.

 

 

Approved by:

 

 

______________________________

Robert A. Deaton, Mayor

 

Website Builder