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CANYONVILLE CITY COUNCIL

MEETING MINUTES

REGULAR SESSION 7:00 P.M.

Monday, November 21, 2011

 

REGULAR SESSION

 

I.               CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Mayor Deaton called the meeting to order at 7:03 p.m. and all joined in the Pledge of Allegiance.

 

II.            ROLL CALL:

COUNCIL PRESENT:    Mayor Deaton, Councilors Braudt, Parker, Douglas, Kovachy, Coleman and Barton**.

COUNCIL ABSENT:      None.

STAFF PRESENT:         Administrator/Recorder Evans and Deputy Recorder Beckman.

STAFF ABSENT:           Superintendent Lakey was excused.

 

III.        AGENDA REVIEW AND/OR ADDITIONS:

None.

 

IV.     PUBLIC COMMENT:

Steve Kelly – South Umpqua School – extended an invitation to the School’s Holiday Program that will be held on Thursday, Dec. 8, 2011 @ 6:30 pm.  He further encouraged the public to watch the school’s reader board for upcoming events.

 

V.      CONSENT CALENDAR:       

1.      Approval of Regular Session 10-17-11 Minutes

Councilor Braudt moved, Councilor Kovachy seconded a motion to approve the Consent Calendar as presented.  All voted “yes”.  The motion carried.

 

VI.     PUBLIC HEARINGS:

1.      Ordinance No. 608 – An Ordinance Repealing All of Chapter 18.80 Signs and Replacing it With New Text and Adding Sign Definitions to Chapter 18.08 for Roof, Projecting, Off Premise and Portable Signs / Memo, Administrator/Recorder Evans

 

Mayor Deaton noted that the order of the public hearings will be as follows:

*    Staff Report

*    Members of the audience who wish to speak in favor

*    Members of the audience who wish to speak in opposition

*    Rebuttal

*    Close the Public Hearing

 

*    Mayor Deaton called for the Staff Report

Administrator/Recorder Evans highlighted the Staff Report noting that the old ordinance was missing regulations and had unclear directions.  She noted that Measure 56 required that all property owners within the city limits be notified of the amendment and the notification had been done by a mailing to all property owners.  She further noted that the Planning Commission had held a public hearing reviewing the ordinance amendment, adopted the findings and recommended the new sign regulations as written to the Council for approval.

 

*    Mayor Deaton opened the Public Hearing for Ordinance No. 608 - An Ordinance Repealing All of Chapter 18.80 Signs and Replacing it With New Text and Adding Sign Definitions to Chapter 18.08 for Roof, Projecting, Off Premise and Portable Signs

 

*    Mayor Deaton asked if any council member wished to disqualify his or herself for any personal or financial interest in this matter or report any ex-parte contacts.

1.  There were none

 

*    Mayor Deaton asked if there were any members of the audience who wish to speak in favor

1.  There were none

           

*    Mayor Deaton asked if there were any members of the audience who wished to speak in opposition

1.  Steve Saykally – 195 Oak Street, Canyonville spoke in opposition of the sign ordinance with regard to prohibiting bill boards over 200 square feet.  He further noted that he had property adjacent to the I-5 corridor and wanted to be able to get a variance to put up a bill board.

 

**Councilor Barton arrived @ 7:17 pm

 

*    Rebuttal

Administrator/Recorder Evans noted that billboards over 200 square feet were prohibited and a variance could not be granted.  She further noted that if the property is along the I-5 corridor then ODOT’s criteria would have to be met.

 

*    Mayor Deaton closed the Public Hearing

 

Mayor Deaton asked if there was any discussion from the Council

 

Discussion:  The Council generally discussed the current ordinance, that the amended sign ordinance was partly drafted from the sign ordinances from other cities, that the Planning Commission had held two work sessions and a public hearing on the amendment.  The Council also discussed other cities that do not allow billboards.

             

Councilor Parker moved, Councilor Braudt seconded a motion to adopt the Planning Commission’s findings and recommendation regarding the legislative amendment and adopt the implementing Ordinance No. 608 - An Ordinance Repealing All of Chapter 18.80 Signs and Replacing it With New Text and Adding Sign Definitions to Chapter 18.08 for Roof, Projecting, Off Premise and Portable Signs.  All voted “yes”.  The motion carried.

 

2.      Ordinance No. 609 – An Ordinance Adding Public Facilities as a Conditionally Permitted Use In All Residential and Commercial Zones / Memo, Administrator/Recorder Evans

 

*    Mayor Deaton called for the Staff Report

Administrator/Recorder Evans noted that currently the city’s code only allows public facilities in Community Service zones.  Adoption of Ordinance No. 609 would amend the zoning ordinance to conditionally allow public facilities in all residential and commercial zones.  She further noted that public utilities is defined as utilities which have a local impact on surrounding properties and are necessary to provide essential services, such as electrical and gas distribution substations, sewer pump stations, water reservoirs, water treatment plants, wastewater treatment plants, radio , microwave, and telephone transmitters.

 

*    Mayor Deaton opened the Public Hearing for Ordinance No. 609 - An Ordinance Adding Public Facilities as a Conditionally Permitted Use In All Residential and Commercial Zones

           

*    Mayor Deaton asked if any council member wished to disqualify his or herself for any personal or financial interest in this matter or report any ex-parte contacts.

1.  There were none

*    Mayor Deaton asked if there were any members of the audience who wish to speak in favor

1.  There were none

 

*    Mayor Deaton asked if there were any members of the audience who wished to speak in opposition

                        William Riley – 810 NW Frontage Rd, Canyonville - spoke in opposition to the ordinance noting that he was against allowing commercial radio towers in residential zones.

 

                  *    Rebuttal

                        Administrator/Recorder Evans noted that the ordinance amendment would allow the facilities through the conditional use process, which would include a public hearing and conditions as determined by the Planning Commission.

 

*    Mayor Deaton closed the Public Hearing

 

Mayor Deaton asked if there was any discussion from the Council

Discussion:  The council discussed that the Planning Commission cannot grant permission for a public utility to cross private property.

 

Councilor Kovachy moved, Councilor Barton seconded a motion to adopt the Planning Commission’s findings and recommendation regarding the legislative amendment and adopt the implementing Ordinance No. 609 - An Ordinance Adding Public Facilities as a Conditionally Permitted Use In All Residential and Commercial Zones.  All voted “yes”.  The motion carried.

VII.   COUNCIL BUSINESS:

1.      Douglas County Library System Futures Committee / Bob Heilman

Charlotte Herbert attended in place of Mr. Heilman.  Ms. Herbert introduced Diane Williams who spoke in behalf of the committee.  Ms. Williams noted that the Committee was presenting a resolution to each of the cities with branch libraries.  Adopting the resolution would approve the County order initiating the formation of the proposed Douglas County Library System Service District within the territory of the City.  She further discussed in length the services and benefits that libraries provide to the cities.

Councilor Braudt moved, Councilor Coleman seconded a motion to table a decision until the December 19, 2011 Council Meeting in order to give the County Commissioners time for answering questions. 

 

Discussion:  The following was discussed:

·        The annual cost for a library card outside the district was $50, there is no charge inside the district

·        A tax rate of $.50 per $1,000 of assessed property value equates to an annual budget of $3.76 million – Ms. Williams noted that the intent was to have a strong sustainable library system

·         The County would be making the budgeting decisions

·        $200,000 budgeted for in-kind services; those services were for the courier and HR

·        The Inter Governmental Agreement that the City has with the County for the Library which provides utilities, maintenance, cleaning and the building

·        The Council could not prevent citizens from voting, their concern was that of putting too much financial burden on the people

·        The Council has been entrusted by the people to make fiscally good decisions

·        If the City was in compression they would be saying no to the proposal 

·        They further discussed that there were too many unanswered questions, that they needed more information

 

Mayor Deaton allowed participation from the public:

·        Lindsey Dowell, Milo - spoke in favor of the Library District Proposal

·        Ken Dean, 130 Samantha Way, Canyonville - spoke in favor the proposal

·        Bruce Gordon, 20230 Tiller Trail Hwy, Days Creek – spoke in favor of the proposal

·        Robert Heilman, 2870 Weaver Rd, Myrtle Creek – submitted a written testimony and spoke in favor of the proposal

·        Ruth Stafford, 323 Beals Creek Rd, Days Creek – submitted a petition from Days Creek School District #15 and spoke in favor of the proposal

 

All voted “yes”.  The motion carried.

 

** Mayor Deaton called for a 10 minute recess

 

2.      Lane Co. School Dist. No. 4J Radio Tower Lease / Memo, Administrator/Recorder Evans

Administrator/Recorder Evans noted that in 2008 the City had entered into a lease agreement with 4J School District for the installation of a radio tower on the City’s property.  The lease is up for renewal on December 31, 2011.  Due to an ongoing complaint of interference generated from the radio tower, Larry and Dania Wheatley have repeatedly requested that the Council not renew the lease.

 

Chris Murray, an Engineer for McKenzie Broadcast, was present to speak in behalf of Randy Larson, Operations Manager for Lane Co. School Dist No. 4J – dba KRVM.  Mr. Murray noted that he had surveyed the radio tower sight, that there were dangling power lines and he believed that these lines were acting as an antennae causing interference particularly to properties located near the sight.  He also noted that he felt the problem could be rectified by working with the local utilities.

 

Larry and Dania Wheatley, 590 Fairchild – stated that they have had continuous interference from the radio tower streaming through everything at their home.  Mrs. Wheatley further noted that today her boss complained about the music coming through at her work.  Mr. Wheatley noted that nothing that Mr. Larson has tried has been able to rectify the problem.  He further stated that Pacific Power Representatives came to check on the problem, metered the interference and told him that it was a “hot zone” and the only way to eliminate the problem would be with military grade equipment.     

 

Councilor Parker moved, Councilor Barton seconded a motion to table renewal of the radio tower lease until the December 19, 2011 Council Meeting. 

 

      Discussion:  The Council generally discussed the renewal date of the lease and the interference problem not being rectified.

 

All voted “yes”.  The motion carried.

 

3.      Resolution No. 592 – A Resolution of the City Council of the City of Canyonville Providing for a Stop Sign at an Intersection on Geary Street / Memo, Superintendent Lakey

Councilor Kovachy moved, Councilor Parker seconded a motion to adopt Resolution No. 592 – A Resolution of the City of Canyonville Providing for a Stop Sign at an Intersection on Geary Street.  All voted “yes”.  The motion carried.

 

VIII.  REPORTS:

1.      SHERIFF’S OFFICE

a)                Marty Case

Sergeant Case highlighted the STATS for October noting an increase in overall numbers

 

b)               DC Sheriff’s Office Community Newsletter

A Community Newsletter had not been provided to the City for the month of October.

 

2.      SUPERINTENDENT’S REPORT

The Council read the report on their own.  Superintendent Lakey was not present to answer questions.

 

3.      ADMINISTRATIVE REPORT

Administrator/Recorder Evans noted that Steve Major would be attending the December Council Meeting to update the Council on the Wastewater Plant Upgrade.

 

4.      BOARDS, COMMISSIONS AND COMMITTEES

None

                                                                                               

IX.     CORRESPONDENCE/INFORMATION:

1.    In Packet:

None. 

2.    Available for Inspection:

a)                Seniors Escorting Seniors – October 2011 Report

 

X.      ANNOUNCEMENTS:

1.   Planning Commission Regular Session – Thursday, December 3, 2011 @ 7:00 p.m.

2.   City Council Regular Session – Monday, December 19, 2011 @ 7:00 p.m.

 

XI.     ADJOURNMENT

Being no further business the meeting was adjourned at 10:10 p.m.

 

 

Submitted by:                                                            Approved by:

 

 

______________________________                     ________________________________

Joan Beckman, Deputy Recorder                              Robert A. Deaton, Mayor       

                                                                            

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