Welcome to the
     City of Canyonville                                                   

250 N Main, Canyonville, OR 97417
                               
         541-839-4258 or 541-839-4020
Your Subtitle text

CANYONVILLE CITY COUNCIL

MEETING MINUTES

REGULAR SESSION AND

EXECUTIVE SESSION 7:00 P.M.

Monday, April 19, 2010

 

REGULAR SESSION

 

I.                               CALL TO ORDER AND PLEDGE OF ALLEGIANCE

 Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

 

II.                            ROLL CALL:

COUNCIL PRESENT:             Mayor Deaton, Councilors Braudt, Parker, Kovachy, Coleman, Douglas and Barton.

COUNCIL ABSENT:               None.

STAFF PRESENT:                   Administrator/Recorder Janelle Evans, Deputy Recorder Joan Beckman and Superintendent Tony Lakey.

STAFF ABSENT:                     None.

 

III.                         AGENDA REVIEW AND/OR ADDITIONS:

1.      Move Executive Session to take place before Adjournment of Regular Session.

2.      Move #3 Planning Commission Resignation under Correspondence In Packet to #2 under XII. New Business Discussion And/Or Decision.

Councilor Barton moved, Councilor Braudt seconded a motion to approve the Agenda as amended.  All voted “yes”.  The motion carried.

 

IV.                          APPROVAL OF MINUTES:

1.                  Work Session / 3-10-10

Councilor Barton moved, Councilor Kovachy seconded a motion to approve the Work Session 3/10/10 minutes as written.  All voted “yes”.  The motion carried.

2.                  Regular/Executive Session 3/15/10

Councilor Barton moved, Councilor Kovachy seconded a motion to approve the Regular/Executive Session 3/15/10 minutes as written.  All voted “yes”.  The motion carried.

 
V.        CONSENT CALENDAR:     

1.         Financial Reports

a)   Expenses vs. Budget w/o Encumbered (Period 8, March).

b)   Payroll Accrual Register (Period 9, March).

c)   Revenue Analysis (Period 9, March).

Councilor Barton moved, Councilor Braudt seconded a motion to approve the Consent Calendar as presented.  All voted “yes”.  The motion carried.

 

VI.       SPECIAL MATTERS:

1.                  Administrator/Recorder Janelle Evans Employment Contract

Councilor Braudt moved, Councilor Barton seconded a motion to approve City Administrator/Recorder Janelle Evans Limited Duration Employment Agreement.  All voted “yes”.  The motion carried.

 

VII.     REPORTS:

1.                  SHERIFF’S OFFICE

a)      Marty Case

Sergeant Case highlighted the STATS for March.

Superintendent Lakey stated that Thursday, April 22nd, public works will be abating the property at 200 James Street and requested the presence of law enforcement in case there were any problems.

The council generally discussed how handicap parking is enforced and issues regarding the 15 minute parking near the post office.

 

b)      DC Sheriff’s Office Community Newsletter

The Council read the newsletter on their own.

 

2.                  SUPERINTENDENT’S REPORT

Superintendent Lakey highlighted his report adding that a citizen had requested a speed sign or slow for pedestrians sign on Stagecoach Road and asked for the council’s approval before proceeding.

 

Discussion:  The council generally discussed the placement of a speed or pedestrian sign on Stagecoach.  Administrator/Recorder Evans noted that the council could have staff  check for any liability issues connected with the sign before approval and that the subject could be re-visited at the May Council Meeting.  The council also generally discussed biosolids, sludge storage and spreading biosolids. 

                       

3.                  ADMINISTRATIVE REPORT

Interim Administrator/Recorder Evans highlighted her report noting new businesses, budget meeting dates and the RFP for a new Engineer of Record.

 

Discussion:  The council generally discussed whether internet businesses are required to apply for a business license.  Administrator/Recorder Evans stated she would look into it.

 

4.                  BOARDS, COMMISSIONS AND COMMITTEES

a)      Library Board:

                        None

b)      Fire Department:

            None

c)      Downtown Association:

            None

d)      Other

None

 

VIII.    PUBLIC HEARINGS:

            None   

 

IX.       FINDINGS OF FACT AND/OR DECISION (Public Hearings):

None

 

X.        INTRODUCTION OF ORDINANCES & RESOLUTIONS (Not Requiring a Public Hearing):

1.         Resolution No. 570 – A Resolution of the City Council of the City of Canyonville Authorizing Transfers of Appropriations Within the General Fund Facility Reserve Fund for Lighting Upgrade.

            Administrator/Recorder highlighted her memo noting that a reimbursement was to have been received after sale of the tax credit for the upgrade.  The energy department is reviewing the application for the tax credit.  Due to the tax deadline having already passed for this year, it was unlikely that the city was going to receive the tax credits proposed by the contractor for the lighting upgrade.

 

Councilor Kovachy moved, Councilor Barton seconded a motion to adopt Resolution No. 570 – A Resolution of the City Council of the City of Canyonville Authorizing Transfers of Appropriations Within the General Fund Facility Reserve Fund for Lighting Upgrade.

 

Discussion:  The council generally discussed their expectations and understanding of the Lighting Upgrade when it was approved and possibly filing a complaint with the Department of Justice or Better Business Bureau.  The council further instructed staff to look into filing a complaint.

 

            All voted “yes”.  The motion carried.

 

2.         Resolution No. 571 – A Resolution of the City Council of the City of Canyonville Regarding Continuing Membership in the City County Insurance Services trust for Purposes of Receiving a Risk Management Grant.

            Administrator/Recorder Evans highlighted her memo noting that CCIS has grant money available for purchasing safety equipment and that Superintendent Lakey had expressed an interest in applying for it.

 

Councilor Braudt moved, Councilor Kovachy seconded a motion to adopt Resolution No. 571 – A Resolution of the City Council of the City of Canyonville Regarding Continuing Membership in the City County Insurance Services trust for Purposes of Receiving a Risk Management Grant.

 

Discussion:  The council generally discussed what safety items the grant could be used for.

 

            All voted “yes”.  The motion carried.

 

3.         Resolution No. 572 – A Resolution of Intent by the City Council of the City of Canyonville to Convert the Existing Health Care Plan to a Health Savings Plan.

            Administrator/Recorder Evans highlighted her memo introducing an HSA health insurance plan as an alternative to the current employee’s health care plan.  The plan is less expensive due to a high deductible.  The plan pays 80% for In-Network Providers, 60% Out-of-Network Providers after the deductible is met.  A trust account is set up for each employee in a qualified bank for the amount of the deductible, most cities fund the deductible for the employees, the fund is managed by the employee and is typically used to pay the employee’s deductible and other costs.  Even with paying the employee’s deductible, the city would realize a significant savings of $14,000 in the first year and $28,000 in the following year.  She further noted that the employees would be willing to contribute 5% toward the cost of the premium.

 

            Discussion:  The council discussed the trust account, that once the money is in the account it belongs to the employee, what the account could be used for, if deposits could be made monthly or quarterly rather than one lump sum, and if the employee were to leave it would belong to the employee.  The council further discussed if the employee did leave could the city compel the employee to have to reimburse the city.

 

            The consensus of the council was for Administrator/Recorder Evans to include the HSA plan in the budget for now and hold a workshop on Monday, April 26, 2010 to work out the details.

 

            Councilor Braudt and Councilor Barton requested that Resolution No. 572 be tabled until the workshop can be held.

 

XI.       OLD BUSINESS DISCUSSION AND/OR DECISION:

1.         UPDATE Fireman’s Booth Agreement – Pending 

           

2.         4-2-10 Jerry & Corinne Bradley SDC Request

The council read Deputy Recorder Beckman’s memo regarding the request for reimbursement of the difference paid in SDC’s between a 1” meter and a ¾” meter, less the cost for the meter change out.

Councilor Parker moved, Councilor Kovachy seconded a motion to reimburse Jerry and Corinne Bradley $5,240.94, the difference paid in SDC’s between a 1” meter and a ¾” meter less the cost for the meter change out.  All voted “yes”.  The motion carried.

 

3.                  4-12-2010 Introduction of a Motion to Rescind the Adoption of the Employee Handbook / Frank Braudt

Councilor Braudt moved, Councilor Kovachy seconded a motion to rescind the motion to adopt the Employee Handbook.

 

Discussion:  The council generally discussed that the handbook was not passed by a unanimous vote and that there were issues that needed to be re-visited.

 

            The vote was:  In Favor – Councilors Braudt, Kovachy, Douglas, Barton and Parker.

                                    Opposed – Mayor Deaton and Councilor Coleman.

 

            The motion carried.

 

4.                  UPDATE Radio Tower – Buddy Kovachy 

Administrator/Recorder Evans updated the council regarding the radio tower and complaints that had been received by the city.  Her discussions with Randy Larson revealed that the problem has been that Pacific Power and Charter have had open wires left that have been acting as conductors for the radio waves.  Mr. Larson has been in contact with those who have complained, has reduced the power to 50% and has the radio tower on the market to sell.  The tribe may be interested in buying it and if they do they will most likely relocate it.

 

XII.     NEW BUSINESS DISCUSSION AND/OR DECISION:

1.                  Fourth Extension of Intergovernmental agreement for Law Enforcement Services with Douglas County / Memo, Deputy Recorder Beckman

Councilor Barton moved, Councilor Braudt seconded a motion to accept the Fourth Extension of Intergovernmental agreement for Law Enforcement Services with Douglas County.  All voted “yes”.  The motion carried.

 

2.                  4-12-10 Susan Moran-Kaidme / Memo – Planning Commission Resignation

Councilor Braudt moved, Councilor Parker seconded a motion to accept the resignation of Sue Moran-Kaidme from the Planning Commission and to advertise the opening to serve out a term that will end December 31, 2012.  All voted “yes”.  The motion carried.

 

XIII.    QUESTIONS AND COMMENTS FROM THE AUDIENCE:

Jake Young, 246 Adels Lane, Canyonville - noted that the Chamber of Commerce has had welcome signs built and placed at the entrances to Canyonville.  The Chamber was asking if they could give the property to the city for insurance/liability purposes.          

 

Discussion:  The council generally discussed the locations, who owns the property the features are on and if the chamber would assume the responsibility for maintenance of the features.  The council further discussed that this could be on the agenda for the May Council Meeting and requested that Mr. Young prepare a proposal in writing from the Chamber for the council to consider.

 

XIV.    CORRESPONDENCE IN PACKET:

1.                  3-17-10 Jerry & Corinne Bradley / 200 Eagle Ridge

2.                  3-26-10 OLCC License Renewals

MOVE TO  XII. NEW BUSINESS DISCUSSION AND/OR DECISION No. 2  4-12-10 Susan Moran-Kaidme / Memo – Planning Commission Resignation

 

XV.      CORRESPONDENCE AVAILABLE FOR INSPECTION AT THE ADMIN OFFICE:

1.                  Seniors Escorting Seniors – March 2010 Report

 

XVI.    ANNOUNCEMENTS:

1.                  Budget Committee Meeting – Thursday, April 29, 2010 @ 7:00 p.m.

2.                  Planning Commission Regular Session – Thursday, May 6, 2010 @ 7:00 p.m.

3.                  City Council Regular Session – Monday, May 17, 2010 @ 7:00 p.m.

 

8:57 Mayor Deaton called for a break before opening into Executive Session.

 

EXECUTIVE SESSION

 

I.                               CALL TO ORDER

Mayor Deaton called the Executive Session to order at 9:05 p.m.

 

II.                            DISCUSSION:  ORS 192.660 (2)(e) Real Property Transactions

 

III.                         ADJOURNMENT

The Executive Session was adjourned at 9:11 p.m.

 

Mayor Deaton reconvened into Regular Session at 9:12 p.m.

 
Councilor Parker moved, Councilor Braudt seconded a motion to make a cash offer of $140,000 for the 1 acre of property known as 1052 Hamlin in Canyonville, OR; Property ID 30-05W-27B TL#1100 and to split the closing costs.  All voted “yes”.  The motion carried.
 
XVII.  ADJOURNMENT

            Being no further business, the Council adjourned at 9:16 p.m.

             

 

Submitted by:                                                        Approved by:

 

 

 

______________________________                               ______________________________

Joan Beckman, Deputy Recorder                                    Robert A. Deaton, Mayor

 

Website Builder