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     City of Canyonville                                                   

250 N Main, Canyonville, OR 97417
                               
         541-839-4258 or 541-839-4020
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CITY OF CANYONVILLE
MEETING MINUTES

REGULAR SESSION

May 15, 2012

 

 

I.          CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Mayor Deaton called the meeting to order at 7:03 p.m. and skipped pledge of allegiance as it was said during the special session.

 

II.        ROLL CALL:

COUNCIL PRESENT:       Mayor Deaton, Council Members Braudt, Parker, Barton **, Coleman and Douglas.

COUNCIL ABSENT:           Council Member Kovachy.

COMMITTEE PRESENT:     Budget Members Richardson, Garcia, Morgan and Cusimano, Hopkins.

COMMITTEE ABSENT:       None.     

STAFF PRESENT:              Budget Officer Evans, Bookkeeper Beebe.

STAFF ABSENT:                Budget Secretary Beckman and Public Works Superintendent Tony Lake were excused.

 

III.       AGENDA REVIEW AND ADDITIONS:  None

 

IV.        APPROVAL OF MINUTES:  None

 

V.         SPECIAL MATTERS:

1.     Swear in of newly appointed Budget Members

Christine Morgan and Debra Hopkins sworn into office by Budget Officer Evans

 

2.     Appoint Chair and Vice Chair

Councilor Parker  moved, Councilor  Coleman  seconded a motion to nominate Councilor Braudt as Budget Committee Chairman.  All voted “yes”.  The motion carried.

 

Budget Member Richardson moved, Councilor Coleman seconded a motion to nominate Mayor Deaton as Budget Committee Vice Chairman.  All voted “yes”.  The motion carried.

 

3.     Budget Message

Chairman Braudt asked Budget Officer Evans to read the Budget Message.  Budget

Officer Evans reviewed the major changes in each fund.  Budget Committee Chairman

Braudt asked if there were any questions.  No questions asked.

 

VI.       PUBLIC HEARINGS

1.     Possible Uses of State Revenue Sharing

Chairman Braudt noted that the purpose of the Public Hearing was to consider possible uses of State Revenue Sharing.

 

Chairman Braudt opened the Public Hearing on the Possible Uses of State Revenue Sharing.  Budget Officer Evans read memo stating that the money was being utilized for part of Sheriffs contract, Park and Donations.

Chairman Braudt asked if there was any comment from the public.

There was none.

 

Chairman Braudt closed the Public Hearing on the Possible Uses of State Revenue Sharing.

           

Budget Member Hopkins suggested leaving the distribution as per the memo which noted that the estimated total from State Revenue Sharing was $12,000 and was being utilized in the General Fund to assist in payment of the following operations:

·       Sheriff’s Contract

·       Parks Department Budget

·       Donations

 

Chairman Braudt asked if all agreed.  No objections so consensus was leave it.

 

2.     Proposed Budget

Chairman Braudt opened the Public Hearing on the Proposed Budget.

 

Chairman Braudt asked if there was any comment from the public.

There was none.

 

Chairman Braudt closed the Public Hearing on the Proposed Budget.

 

VII.     DISCUSSION AND/OR DECISION

1.     Presentation of the 2012-2013 Proposed Budget

Budget Officer Evans gave an overview of the Proposed Budget

 

**7:31 pm Councilor Barton arrived.

 

2.     Certify the Permanent Tax Rate

Councilor Barton moved, Councilor Parker seconded a motion to certify the permanent tax rate at $3.2303 per 1,000.  All voted “yes”.  The motion carried.

 

3.     Approve the Budget Amount

The Budget Amount was approved in two separate motions due to a conflict of interest declared by Mayor Deaton regarding the Municipal Court Fund (40) of the General Fund.

Councilor Coleman moved, Councilor Barton seconded a motion to approve the 2012/2013 Budget amount of $4,327,411.21 .  All voted “yes”.  The motion carried.

 

Councilor Barton moved, Budget Member Morgan seconded a motion to approve the 2012/2013 Budget amount of $16,450.00 covering the Municipal Court Fund (40) of the General Fund.

 

The vote was In Favor – Members Richardson, Garcia, Hopkins, Morgan, Cusimano, Councilors Braudt, Parker, Coleman, Barton and Douglas.

 

Abstention due to a declared conflict of interest – Mayor Deaton

 

Opposed – None

 

The motion carried.

 

4.     Certify the Amount of the Dam Bond

Member Morgan moved, Councilor Barton seconded a motion to certify the amount of the Dam Bond rate at $20,652.00.  All voted “yes”.  The motion carried.

 

5.     Forward the Budget to the Council for Approval

Member Morgan moved, Member Garcia seconded a motion to forward the 2012/2013 Budget to the Council for Adoption.  All voted “yes”.  The motion carried.

 

VIII.    ANNOUNCEMENTS

1.         City Council – Monday, May 21, 2012 @ 7:00 p.m.

2.         Budget Meeting – Tuesday, May 22, 2012 @ 7:00 p.m.

3.               Planning Commission – Thursday, June 7, 2012 @ 7:00 p.m.

 

IX.       ADJOURN

            Being no further business the meeting was adjourned at 8:54 p.m.

 

SUBMITTED BY:                                                     APPROVED BY:

 

 

 

                                                                                                                                               

Dawn Beebe, Budget Secretary                               Frank Braudt, Chairman

 

 

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