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CANYONVILLE BUDGET COMMITTEE MEETING

MEETING MINUTES

REGULAR SESSION

May 17, 2011

I.          CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Chairman Braudt called the meeting to order at 7:00 p.m. and all joined in the pledge of allegiance.

 

II.        ROLL CALL:

COUNCIL PRESENT:          Mayor Deaton, Councilors Braudt, Parker, **Barton,                                                                

                                                           Kovachy, Coleman and Douglas.

COUNCIL ABSENT:            Student Councilor Webb was excused.

COMMITTEE PRESENT:    Budget Members Richardson, Garcia, Hopkins, Morgan and Cusimano.

COMMITTEE ABSENT:      None.     

STAFF PRESENT:                Budget Officer Evans and Budget Secretary Beckman.

STAFF ABSENT:                 Superintendent Lakey was excused.

 

III.       AGENDA REVIEW AND ADDITIONS:

 None

 

IV.       APPROVAL OF MINUTES: 

1.                  Budget Meeting 5-9-11 Minutes

Mayor Deaton moved, Committee Member Richardson seconded a motion to approve the 5-9-11 Budget Meeting Minutes as written.  All voted “yes”.  The motion carried.

 

V.        DISCUSSION AND/OR DECISION

1.                  UTRANS Bus Services

Chairman Braudt noted the only subject for tonight’s meeting was the Bus Service and that there was $4800 allocated in the budget for the service.  He further noted that those from the audience who wished to comment on the bus service must come to the podium, state their name and address and sign the sheet provided.

 

**Councilor Barton arrived at 7:06

 

Toby Notenboom, Transportation Service Manager/UTRANS noted that the $4800 was used for local matching funds for state and federal fund grants. He further stated that the ridership had been growing and it would take time for it to get established.  Mr. Notenboom also noted that the eventual goal was to create a transportation district and that right now they were creating boundaries for the county.

 

Discussion:  The committee discussed previously requesting survey numbers of riders and trips and that they had not received clear information.  The committee also discussed the route the bus takes, the fare charged to riders, a transportation district, how the $4800 breaks down per capita for Canyonville and the comparison of what other cities pay per capita.  The committee also discussed what UTRANS’ actual budget was, that the fares collected amounted to 18% of their budget, that matching grants could not be obtained from the collection of fares and that in order to qualify for matching grants there needed to be funding from the cities that UTRANS services.     

 

Donny Cooper, Canyonville, spoke in favor of the bus service noting that he had used the service and participated in the survey when the service first started.  He also noted that the city had money set aside for this, that this was a good investment and the bus service would help people get around who otherwise would not be able to.

 

Darlene Chapman, Canyonville, spoke in favor of the bus service noting that she works for UCAN and Rays Market, that the bus service would help low income families, people who are searching for work and those who need a ride to get to school.  She further noted that she had seen a lot of people using the service and felt that this community needs this service.

 

Misty Boye, Canyonville, business owner.  Javelyn Ormond read a letter from Misty Boye as she was unable to attend the meeting.  The letter noted that she plans to use the service for her daughter this summer, that this service was good for retired people in Canyonville and that the bus service should be given more time to get established.

 

Javelyn Ormond, Canyonville, business owner, spoke in favor of the bus service noting that the service would help the community and the citizens. He also noted that his father would not have moved here recently had there not been this transportation service available if and when his father was unable to drive. Mr. Ormond also stated that the city needs to give the service time and that the city should spend the State Revenue on this service as it would benefit the community.

 

Joy Curtiss, Canyonville, spoke in favor of the bus service. 

 

Michelle McClellan, Shoestring Road, Riddle, spoke in favor of the service noting that she uses the bus to see her son who was in foster care.

 

Joanne Gordon, Canyonville, business owner spoke in favor of the service noting that recently a customer of hers took the bus from Myrtle Creek to Canyonville in order to shop at her business.  She also noted that the service was a good opportunity to bring people to Canyonville from other areas.

 

Ethan Snyder, Student Body President, UCC spoke in favor of the bus service noting that there were students who have signed up for fall classes at the college and they would be using the bus to get to school.  He also noted that they would bring numbers in the future of those students who were using the service.

 

Discussion:  The committee discussed that initially the bus service was supposed to start in July 2010 but didn’t start until January 2011.  The council had originally agreed to a one year trial and requested that ridership information be provided to them by UTRANS.  It was further discussed that someone from the college was to provide student ridership information to the council but it had never been provided.  The committee discussed a full year trial, when the trial period should begin and end, and re-evaluating the service with numbers of ridership at the end of the trial period.  The committee also discussed how many were actually benefitting from the bus service, if this should be considered infrastructure to the city and that the committee has an obligation to all of the citizens of Canyonville in their budgetary decisions.

 

Councilor Coleman moved, Committee Member Richardson seconded a motion to keep funding the UTRANS bus service the $4800 for the budget period 2011-2012.   

 

Discussion:  The committee generally discussed that including the service in the 2011-2012 budget period would be giving an 18 month trial period instead of the originally agreed upon 12 month trial period.

 

The vote was – In Favor:  Councilors Coleman, Braudt, Mayor Deaton, Members Hopkins, Morgan and Richardson.

                         Opposed:  Councilors Parker, Douglas, Kovachy, Barton, Members Cusimano and Garcia.

 

The motion failed for lack of a majority.

 

Member Morgan moved, Member Garcia seconded a motion to leave $4800 in the budget for 2011-2012 for the bus service, at the end of December 2011 get data from UTRANS, and at the first January City Council Meeting the Council would determine whether or not to continue funding the bus service for the second half of the 2011-2012 budget period.  All voted “yes”.  The motion carried.

 

2.                  Forward the Budget to the Council for Approval

Mayor Deaton moved, Committee Member Morgan seconded a motion to forward the approved Budget to the Council for Adoption.  All voted “yes.”  The motion carried.

 

VI.       ANNOUNCEMENTS

1.                  Planning Commission – Thursday, June 2, 2011 @ 7:00 p.m.

2.                  CC Special Session – Monday, June 13, 2011 @ 7:00 p.m.

3.                  City Council – Monday, June 20, 2011 @ 7:00 p.m.

 

VII.     ADJOURN

            Being no further business the meeting was adjourned at 8:32 p.m.

 

SUBMITTED BY:                                                    APPROVED BY:

 

 

 

                                                                                                                                               

Joan Beckman, Budget Secretary                           Frank Braudt, Chairman

 

 

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