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     City of Canyonville                                                   

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         541-839-4258 or 541-839-4020
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CANYONVILLE CITY COUNCIL
MEETING MINUTES
REGULAR SESSION 7:00 P.M.

Monday May 19, 2014

 

REGULAR SESSION

 

I.                          CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

 

Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

     

II.        ROLL CALL:

COUNCIL PRESENT:    Mayor Deaton, Councilors Parker, Braudt, Coleman, Kovachy, Loomis and Barton.

COUNCIL ABSENT:      none.

STAFF PRESENT:         Administrator/Recorder Evans and Public Works Superintendent Lakey.

STAFF ABSENT:           Finance Deputy Recorder Bennett

 

III.       AGENDA REVIEW AND/OR ADDITIONS:

           

None   

           

IV.       PUBLIC COMMENT:

 

          None

 

V.        CONSENT CALENDAR:

 

1.      Approval of Regular Session Minutes for 04-21-14

 

Councilor Loomis  moved, Councilor Braudt seconded a motion to approve the corrected minutes.  All voted “yes”.  The motion carried.

 

VI.       PUBLIC HEARINGS:

            1.  Possible uses of State Revenue Sharing

 

Mayor Deaton opened the public hearing and asked if there was anyone wishing to comment.  There were no comments so the hearing was closed.

 

2.  Ordinance No. 625 imposing a 6 month moratorium on alcohol consumption in the park.

 

Mayor Deaton opened the public hearing on OrdinanceNo. 625. 

 

At the April Council meeting the issue of a group of citizens consuming alcohol in the park on a daily basis was discussed.  The behavior of the individuals has deterred many of the citizens from utilizing the park.  Councilors have received several complaints from citizens wishing to enjoy the park.  According to the citizens the behavior is often loud with foul language.  It was suggested at the meeting that a 6-month ban on alcohol consumption in the park would assist the deputies in dealing with this group. 

 

Sergeant Bean recommended that the Council add a provision to have the violators trespassed from the park for a period of 6 months.  After much discussion it was the consensus of the Council that it would be good to add the 6 month trespass.  Councilor Parker suggested that the ordinance be amended to read:

 

ENFORCEMENT.  The douglas County Sheriff’s Department is charged with enforcement of the moratorium through the intergovernmental agreement between Douglas County and the City of Canyonville and is authorized to trespass repeat offenders for a period of up to 6 months.

 

There were no public comments so Mayor Deaton closed the public hearing.

 

Councilor Braudt moved, Councilor Loomis seconded a motion to adopt Ordinance No. 625 with the amendment to authorize trespass of repeat offenders up to 6 months.  All voted “yes”. The motion carried.

3.  Ordinance No. 626 increasing the monthly sewer rate.

 

Mayor Deaton opened the public hearing. 

 

Administrator Evans reminded everyone that in January of 2013 the City completed a sewer rate study to determine the rate increases necessary to complete the sewer upgrade and repay the loans. The plan contained a 5-year rate increase schedule that was adopted by Resolution 604.  The plan increased the rate for single family dwellings $10.00 effective July 1, 2013 and established a $9.00 rate increase for the next 4 years.  This year the rate for single family dwellings will increase to $62.00 and all the other users will be increased by the equivalent percentage of 16.98%.

 

Because the sewer rates are contained within the Municipal Code, the City must adopt a new ordinance each year amending the rate.  Ordinance No. 626 will amend the sewer rate section of the Municipal Code to reflect the new rate.

 

Mayor Deaton asked if there was anyone from the public wishing to comment on the rate increase.  There were no comments so Mayor Deaton closed the public hearing.

 

Councilor Barton moved, Councilor Loomis seconded a motion to adopt Ordinance No. 626 increasing the monthly sewer rates.   All voted “yes”. The motion carried

 

 

VII.      COUNCIL BUSINESS:

 

            1.  Resolution No. 617 establishing the City’s eligibility to receive state funds.

 

The City must provide four or more municipal services in order to be eligible for State Revenues.  Resolution 617 certifies to the state that the City provides the following services:  street construction, maintenance and lighting, sanitary sewer, water, storm sewer and planning and zoning.  

 

Councilor Barton moved, Councilor Loomis seconded a motion to adopt Resolution No. 617 certifying the City’s eligibility to receive state funds.    All voted “yes”. The motion carried

2.  Resolution No. 618 declaring the City’s election to receive state revenue funds.

 

After the City certifies to the state that they meet the eligibility requirements the City must then declare their intent to receive the money.  Resolution 618 declares the City’s intent to receive State Revenues. 

 

Councilor Barton moved, Councilor Loomis seconded a motion to adopt Resolution No. 618 declaring the City ‘s election to receive state revenue funds.   All voted “yes”. The motion carried

 

            3.  Sheriff’s contract

 

The City of Canyonville entered into an Intergovernmental Agreement with the Douglas County Sheriff’s Department to provide law enforcement for the citizens of Canyonville in 1998.  A new agreement was drafted in 2006 which provides for a yearly extension of the original contract and a yearly increase in the fee based on the Consumer Price Index.  The Consumer Price Index was averaged at 2.5% which will increase the annual cost to $169,579.51.

 

Councilor Barton moved, Councilor Loomis seconded a motion to sign extension #8 of the Sheriff’s contract in the amount of $169,579.51.    All voted “yes”. The motion carried

 

 

VIII.    REPORTS:

 

1.      SHERIFF’S OFFICE

 

Sergent Bean updated the Council on the number of calls and citations issued in Canyonville.  The Sheriff’s Department responded to 262 calls to Canyonville.  Citations and arrests included 62 traffic violations, 3 DUI, 5 burglaries, 8 thiefs, 4 meth arrests and 1 heroin arrest.

 

Sergent Bean advised the Council that as soon as the Ordinance establishing the moratorium on alcohol consumption is signed he will advise his officiers to enforce the issue.

 

 

2.      SUPERINTENDENT’S REPORT

 

Council questioned Public Works Superintendent Lakey regarding the people living in the travel trailer by the park.  Superintendent Lakey responded that they are all gone except for 1 girl.  The remaining girl has some handicap issues so he has been working with Pam (property owner) to give her time to find a facility for the girl.

 

The Council discussed how much time was reasonable to give the girl to relocate considering her handicap status.  Mr. Lakey advised the Council that he will speak with the property owner again and perhaps they could speed up the removal.  He will report back to the Council at the next meeting.

 

3.    ADMINISTRATIVE REPORT

Administrator Evans updated the Council on the progress of the sewer plant upgrade.  Phase 1 which is the headworks, effluent pump station and outfall repair has begun..  The project is anticipated to be completed by October 2014.  Funding for phase 2 has not been completed.  The application for Rurual Development needs some engineering figures for flows.  The engineer is working on completing the figures then the City still needs to get denials from 2 commercial banks.  Administrator Evans is working on completing the funding package soon.  Work has begun on the water master plan.  The engineer reviewed some of the existing data and a draft report is due  by June 1, 2014.

 

Administrator Evans advised the Council that the Mayor’s term is up this year and Louise, Ed and Buddy’s terms expire at the end of the year.  Anyone wishing to run for the positions may obtain an information packet and forms from City Hall.  Petitions maybe filed between June 4, 2014 and no later than August 19, 2014.

 

BOARDS, COMMISSIONS AND COMMITTEES

 

Councilor Braudt submitted a written report on his attendance at the Y board meeting.  Councilor Braudt informed the Council he will be attending the meetings to try and improve communications between the Y and the City.

 

 

IX.       CORRESPONDENCE/INFORMATION:

1.    Available for Inspection:

a)                Seniors Escorting Seniors –March 2014 Report

 

X.        ANNOUNCEMENTS:

1.      Planning Commission Regular Session – Wednesday, June 11, 2014 @ 7:00 p.m.

2.      City Council Regular Session – Monday June 16, 2014 @ 7:00 p.m.

3.      Special Council meeting – Monday, June 9, 2014 @ 7:00 p.m.

 

XI.       ADJOURNMENT

There being no further business Mayor Deaton adjourned the meeting at 9:00 p.m.

 

Submitted by:                                                                          Approved by:

 

 

______________________________                                          ________________________________

Janelle Evans, City Administrator/Recorder                            Robert A. Deaton, Mayor                                             

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