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CANYONVILLE CITY COUNCIL

MEETING MINUTES

REGULAR SESSION 7:00 P.M.

Monday, July 16, 2012

 

REGULAR SESSION

 

I.                          CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.

 

II.                        ROLL CALL:

COUNCIL PRESENT:    Mayor Deaton, Councilors Braudt, Parker, Douglas, Kovachy,
    Coleman, Barton*** and Student Councilor Webb.

COUNCIL ABSENT:      None.

STAFF PRESENT:        Deputy Recorder Beckman, Bookkeeper Bennett and Superintendent
    Lakey.

STAFF ABSENT:          Administrator/Recorder Evans was excused.

 

III.             AGENDA REVIEW AND/OR ADDITIONS:

None.

 

IV.       PUBLIC COMMENT:

          Gary Williams, South County Advisory Board (YMCA) – noted that the Y had held an event at Stanton Park promoting and educating on water safety.  They had been able to obtain new life jackets through a grant program and passed out 160 life jackets to the children who attended.  There will be another event held in Roseburg.  The Council requested to be notified of any other future events.

 

V.        CONSENT CALENDAR:       

1.      Approval of Regular Session 6-18-12 Minutes

2.   Financial Reports

a)   Expenses vs. Budget w/o Encumbered (4th quarter fiscal year 2011-2012).

b)   Payroll Accrual Register (4th quarter fiscal year 2011-2012).

c)   Revenue Analysis (4th quarter fiscal year 2011-2012).

Councilor Braudt moved, Councilor Kovachy seconded a motion to approve the Consent Calendar as presented.  All voted “yes”.  The motion carried.  Councilor Barton was not present for the vote.

 

VI.       PUBLIC HEARINGS:

            None.

 

VII.      COUNCIL BUSINESS:

1.      Accept offer for 1052 Hamlin Manufactured Home / Memo, Administrator Recorder Evans

The Council read the memo on their own and made their motion.

Councilor Parker moved, Councilor Douglas seconded a motion to accept the bid of $10,000 from Becki Christian for the purchase of the manufactured home located at 1052 Hamlin with the stipulation that the home must be moved within 90 days, that all moving costs would be the responsibility of the purchaser and further to declare the garage as surplus authorizing Superintendent Lakey to demolish it. 

 

Discussion:  The Council generally discussed the existing garage and fence being removed in order for the Manufactured Home to be moved.

 

All voted “yes”.  The motion carried.  Councilor Barton was not present for the vote.

 

2.      Resignation from Planning Commission and South County Community Center Advisory Board - Zachary Culbertson / Memo, Deputy Recorder Beckman

Deputy Recorder Beckman’s memo noted that Zachary Culbertson submitted a letter of resignation from the Planning Commission since he moved outside the City limits and Urban Growth Boundary.

Councilor Braudt moved, Councilor Kovachy seconded a motion to accept Zachary Culbertson’s resignation from the Planning Commission term ending 12/31/2015. 

 

Discussion:  The Council generally discussed four year terms for the Planning Commission.  It was the consensus of the Council to discuss Planning Commission terms at the next Council Meeting.

 

All voted “yes”.  The motion carried.  Councilor Barton was not present for the vote.

 

    Deputy Recorder Beckman’s memo also noted that due to Mr. Culbertson’s move he had resigned from his position held on the South County Advisory Board.  The memo further stated that Mr. Culbertson was one of the Council’s appointees to the Board along with two other positions, all of which were now vacant.

Councilor Braudt moved, Councilor Kovachy seconded a motion to accept Zachary Culbertson’s resignation from the South County Community Center Advisory Board.  All voted “yes”.  The motion carried.

 

Discussion:  The Council generally discussed the three City appointed vacancies on the South County Advisory Board and qualifications for those who could serve on the Board as the Council’s appointees as noted in the YMCA lease agreement. 

 

**Councilor Barton arrived @ 7:34 pm

 

The Council also discussed various places to advertise the South County Advisory Board openings in order to get the best response.  The consensus of the Council was to continue advertising the openings at the current locations of City Hall, Post Office and Canyon Market with the addition of a notice being posted at the YMCA.

 

Councilor Parker moved, Councilor Coleman seconded a motion to allow citizens who live within the City Limits, within the Urban Growth Boundary or who own a business within the City Limits to apply for the three openings on the South County Advisory Board.

 

The vote was:  In Favor  -  Mayor Deaton, Councilors Parker, Douglas, Coleman, Barton and

                                          Kovachy.

                        Opposed -   Councilor Braudt.

           

The motion carried.

 

Discussion:  Councilor Braudt was asked why he opposed.  He explained that he felt the appointees by the City Council should be residents since they are representatives of the City for the Advisory Board. 

 

Council directed staff to advertise the following openings and the upcoming vacancies:
   
Budget Committee -     One opening effective 12/31/12 - 3 year term ending 12-31-15

                 One vacancy ending 12/31/12 – renewing as a 3 year term to 12-31-15

                             One opening to complete a 3 year term ending 12-31-14

    Planning Commission - Two openings effective 12/31/12 - 4 year terms to 12-31-16

                                      One opening to complete a term ending 12-31-15

   YMCA Advisory Board-Three openings terms determined by a draw at their first meeting

 

VIII.    REPORTS:

1.      SHERIFF’S OFFICE

a)                Marty Case

There was not a Sheriff’s Report due to Sergeant Case not being in attendance

b)   DC Sheriff’s Office Community News Letter

      A letter had not been provided by the Sheriff’s Department.

 

2.      SUPERINTENDENT’S REPORT

Superintendent Lakey highlighted his report noting the following:

·        Streets – Staff has been repainting the street parking as well as the City Hall parking lot

·        Park – Vandalism has been declining

Superintendent Lakey further noted the cement bumper curb at City Hall had been completed.  He was unhappy with the result and had spoken with the contractor.  The contractor had reduced the charge for the work performed.

Superintendent Lakey also stated that the SDA Church had done weed eating to the planters in the front of City Hall near Main Street and had also added some bark to the area.

Discussion:  Council directed staff to generate a thank you letter for the SDA Church.  Council also requested that Superintendent Lakey check out the creek area at Pioneer Park behind the Firemen’s Booth since it had been reported that transients might be living in a cut out or a cave.   

 

3.      ADMINISTRATIVE REPORT

Sewer Plant Upgrade – It was noted that a One Stop Funding Meeting was scheduled for August 14, 2012.  Administrator Evans and the Engineer have appealed the Value Engineering for Phase 1 as it would be better served during Phase 2.

           

Discussion:  The Council generally discussed the sewer rate study mentioned in the Administrative Report.

 

Settlement Checks – It was noted that the checks had been generated and mailed to the customers who had signed the settlement agreements.  It was further noted that all those who had signed the agreements were very receptive and understanding.   

 

4.      BOARDS, COMMISSIONS AND COMMITTEES

None

                                                                                               

IX.       CORRESPONDENCE/INFORMATION:

1.    In Packet:

None. 

2.    Available for Inspection:

a)                Seniors Escorting Seniors – June 2012 Report

 

X.        ANNOUNCEMENTS:

1.      Planning Commission Regular Session – Thursday, August 2, 2012 @ 7:00 p.m.

2.      City Council Regular Session – Monday, August 20, 2012 @ 7:00 p.m.

 

XI.       ADJOURNMENT

Being no further business the meeting was adjourned at 8:02 p.m.

 

Submitted by:                                                        Approved by:

 

 

______________________________                ________________________________

Joan Beckman, Deputy Recorder                          Robert A. Deaton, Mayor       

                                                                            

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