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     City of Canyonville                                                   

250 N Main, Canyonville, OR 97417
         541-839-4258 or 541-839-4020
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Monday, September 19, 2011




I.                               CALL TO ORDER AND PLEDGE OF ALLEGIANCE:

Mayor Deaton called the meeting to order at 7:00 p.m. and all joined in the Pledge of Allegiance.


II.                            ROLL CALL:

COUNCIL PRESENT:             Mayor Deaton, Councilors Braudt, Parker, Douglas,
     Kovachy, Coleman, Barton**.

COUNCIL ABSENT:               None.

STAFF PRESENT:                  Administrator/Recorder Evans, Deputy Recorder Beckman
     and Superintendent Lakey.

STAFF ABSENT:                    None.


III.                         AGENDA REVIEW AND/OR ADDITIONS:


ADD:  2.  Pumpkin Festival / Patti McCollum



Ken Dean – 130 Samantha Way, Canyonville - noted that although he knew the Council could do nothing about the situation he wanted to make the Council aware of a fire hazard East of his property and the trouble he had reporting it.  He further noted he had contacted the City, the logger who created the debris, the Fire Department and finally the Stated Department of Forestry.  The debris was finally removed but Mr. Dean questioned what kind of fire protection we have in the City.
Mayor Deaton thanked Mr. Dean for bringing this to the Council’s attention.
V.        CONSENT CALENDAR:     

1.                  Approval of Regular Session 8-15-11 Minutes

2.                  Financial Reports

                        a)         Expenses vs. Budget w Encumbered (Period 2, August).

                        b)         Payroll Accrual Register (Period 2, August).

                        c)         Revenue Analysis (Period 2, August).

Councilor Braudt  moved, Councilor Kovachy seconded a motion to approve the Consent Calendar as presented.  All voted “yes”.  The motion carried.






1.                  Consumption of Alcohol in the Park / Memo, Administrator/Recorder Evans

Administrator/Recorder Evans noted that the purpose of the item on the agenda was for discussion of consumption of alcohol in the park according to the guidelines as set forth in Section 9.16.020 of the City’s Code and the park application rules.  There seems to be confusion between the two and as requested by the Council on the agenda for discussion, clarification or possibly a change in language.


Mayor Deaton noted that the way the park rules are written alcohol consumption in the park appears to be allowed.  He then invited those who had signed up to speak to come forward.


Misty Boye, Canyonville Ace Hardware - spoke in favor of “responsible” consumption of alcohol in the park.  She noted that the Quiet Riot Concert in the park proved that it could be done if the event was planned correctly.  She also stated that future events in the park would be affected if alcohol consumption was not allowed.


Pete Riley, 408 Tower Lane, Canyonville – spoke in favor of alcohol consumption in the park noting that the recent concert proved it can be done without any problems.


Patti McCollum, Pumpkin Festival Coordinator – spoke in favor of alcohol consumption in the park noting that other cities allow consumption of alcohol in the park during events only and that it helps to generate tourism for the areas.  Ms. McCollum also provided sample ordinances from other cities dealing with alcohol sales and consumption on public property.


Doug Sales, Kens Sidewalk Café – spoke in favor of alcohol consumption in the park stating that responsible alcohol consumption was the key. 


Joanne Gordon, Commonwealth Gardens – spoke in favor of alcohol consumption in the park. She also noted people enjoy good wine and that the area has several wineries which are a part of the tourism attraction.


Jim Siegel, Canyonville Chiropractic – spoke in favor of allowing alcohol consumption in the park.


Sue Moran-Kaidme, 703 Crest Drive – noted that the Ordinance regarding alcohol consumption in the park doesn’t prohibit alcohol consumption but limits it to private functions.  She further stated that the City should get input from the citizens before opening up the park completely as well as input from the City’s legal councel.  Ms. Moran-Kaidme also expressed concern over the potential of liability to the City.


Mike Boye, Canyonville Ace Hardware – spoke in favor of allowing alcohol consumption in the park.


Tracy Briggs, 4340 Gazley Rd, Myrtle Creek – spoke in favor of allowing alcohol consumption in the park noting that the Quiet Riot Concert went well, that there was a huge wine industry in this area and other communities are making a lot of money through the industry.


Discussion:  The Council discussed the original intent in allowing alcohol consumption in the park was for private functions only and no sale of alcohol at anytime or at any public event.


**Councilor Barton arrived @ 7:40


The Council also discussed if the property next to the park where the beer garden is held was sold and the new owner wasn’t willing to allow the beer garden then there wouldn’t be a location for the sale of alcohol.  The Council further generally discussed OLCC regulations, the City’s Ordinance language and the rules and guidelines listed under the “General Fact Sheet OnUse of City Facilities”.  It was noted that the Council had differing opinions and the ordinance and rules needed to be written so that they are clear and easily understood.


Councilor Braudt moved, Councilor Barton seconded a motion to draft a revision to the Ordinance that aligns with the Park Rules.


The vote was:    For – Councilors Coleman, Barton and Braudt

                         Opposed – Councilors Kovachy, Parker, Dennis and Mayor Deaton.


The motion failed.


Discussion:  The consensus of the Council was to hold a workshop on the subject of alcohol consumption in the park.  Administrator/Recorder Evans noted that a workshop could not be held for a couple of months due to other more pressing matters.   


2.                  Pumpkin Festival / Patti McCollum

Ms. McCollum noted that more and more out-of-the-area pumpkin growers are participating in the event.  She further reported the entertainment she had scheduled for the festival.  Ms. McCollum requested the annual contribution of $50 from the City to help sponsor the event.

Councilor Parker moved, Councilor Braudt seconded a motion to approve the annual contribution of $50 for the Pumpkin Festival.  All voted “yes”.  The motion carried.



1.                  SHERIFF’S OFFICE

a)      Marty Case

Sergeant Case noted that Cycle Oregon had held their event in Riddle.  He noted that a staff member for Cycle Oregon was reported missing.  Sergeant Case passed out a picture and description of the individual noting that a tip line had been set up and asked that if anyone had any information to call the Sheriff’s Office.

Sergeant Case further reported the activities and stats for the month of August.


b)      DC Sheriff’s Office Community Newsletter

A Community Newsletter had not been provided to the City for the month of August.


2.                  SUPERINTENDENT’S REPORT

Superintendent Lakey highlighted his report noting the following:

·         WWTP – Expiration date for application of bio-solids is October 31st.


**Councilor Parker left @ 8:27 p.m.

**Councilor Parker returned @ 8:34 p.m.


·         WTP – Water leaks are showing up in various locations and the public works crew is dealing with them as they have time.


3.                  ADMINISTRATIVE REPORT

Administrator/Recorder Evans noted that she had nothing new to add to her report and reminded the Council of the Work Session that will be held on Monday September, 26th at 7:00 p.m.






1.                 In Packet:

a)      Seniors Escorting Seniors – August 2011 Report

Councilor Douglas circulated a written report that he had prepared based on his meeting with the spokesperson for Seniors Escorting Seniors, Ms. Perry.  He noted that the services are for seniors as well as handicapped people.  The monthly reports provided to the Council indicate the number of people (by City) who use the service as well as the number of trips.  Councilor Douglas also noted that due to higher costs future funding might be a problem.  Councilor Douglas further stated that he offered to assist Ms. Perry in assembling monthly reports.


2.                 Available for Inspection:




          1.       Workshop – Monday, September 26, 2011 @ 7:00 p.m.

2.        Planning Commission Regular Session – Thursday, October 6, 2011 @ 7:00

3.                  City Council Regular Session – Monday, October 17, 2011 @ 7:00 p.m.


XI.              ADJOURNMENT

Being no further business the meeting was adjourned at 8:40 p.m.

The Executive Session was called to order at 8:46 p.m.




I.                               CALL TO ORDER

COUNCIL PRESENT: Mayor Deaton, Councilors Braudt, Parker, Douglas, Kovachy, Coleman and Barton.

STAFF PRESENT:    Administrator/Recorder Evans, Deputy Recorder Beckman and Superintendent Lakey.


II.                DISCUSSION:  ORS 192.660 (2) (h) Legal counsel – for consultation with counsel concerning legal rights and duties regarding current litigation or litigation likely to be filed.



The Executive Session was adjourned at 9:18 p.m.



Submitted by:                                                                         Approved by:



______________________________    ________________________________

Joan Beckman, Deputy Recorder                                         Robert A. Deaton, Mayor     


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